Executive Assistant

Sompo International•Garden City, NY

1d•$75,000 - $125,000•Onsite

About The Position

SompoRe is hiring an Executive Assistant to provide high-level administrative and organizational support to a team within the North America Reinsurance group. The role may support Underwriters, Actuaries, Claims professionals, and other team members, and helps the group operate efficiently through calendar and meeting management, travel coordination, document preparation, communications, and other day-to-day business support. The successful candidate will be proactive, detail-oriented, discreet, and comfortable managing multiple priorities and interacting professionally with internal and external stakeholders in a fast-paced environment. The position is based in either the Garden City or New York City office and reports to the President, North America. It also provides backup and coordination with other Executive Assistants within Reinsurance to maintain continuity of administrative coverage.

Requirements

Minimum 7 to 10 years of experience as an executive or administrative assistant, or in an equivalent support role involving organizational and customer-service responsibilities.
High degree of discretion and integrity when handling sensitive and confidential matters.
Self-starter who is confident, articulate, proactive, and able to act on their own initiative.
Excellent written and verbal communication skills.
Ability to prioritize demands, manage multiple tasks, maintain excellent attention to detail, and keep calm under pressure.
Strong organizational skills and ability to influence others to meet deadlines and establish close working relationships with other departments.
Strong computer skills, including Microsoft Office products such as Excel, Word, and PowerPoint.
Experience with Concur, Workday, and Outlook.

Nice To Haves

Associate or Bachelor’s degree preferred.
Adaptable and flexible attitude toward work.

Responsibilities

Manage extensive calendars and diaries; schedule meetings, conferences, teleconferences, business dinners, and other events.
Organize conference calls and video conferences, book meeting rooms, coordinate timelines and deadlines, and follow up on outstanding items and invitations.
Arrange domestic and international travel, including flights, hotels, ground transportation, car service, visas, and detailed itineraries.
Process travel and entertainment expenses, department invoices, and related payments accurately and promptly in accordance with corporate policies and procedures.
Handle confidential and sensitive client, employee, and business information with discretion and sound judgment.
Maintain paper and electronic files, correspondence, and organizational charts, and assist with other organizational tasks.
Prepare, edit, and format presentations, reports, correspondence, meeting materials, and other documents accurately and professionally.
Interface with other departments and peers while maintaining professionalism in support of the global team.
Provide backup and coordination with other Executive Assistants within Reinsurance to ensure continuity of administrative coverage.
Perform other miscellaneous support duties as required by management.

Benefits

Competitive compensation and incentive programs for eligible employees.
Two medical plan options, including a Traditional PPO and a Consumer Driven Health Plan with a Health Savings Account and employer contribution.
Pharmacy benefits with mail order options.
Dental benefits, including orthodontia benefits for adults and children.
Vision benefits.
Health Care and Dependent Care Flexible Spending Accounts.
Company-paid Life and AD&D benefits, with optional supplemental life coverage for employees, spouses, and children.
Company-paid disability benefits with salary continuation payments.
401(k) Retirement Savings Plan with employer contributions.
Paid time off and company-paid holidays.
Parental leave benefits and adoption assistance.
Employee Assistance Program.
Tax-free commuter benefit.
Tuition reimbursement and professional qualification benefits.