Executive Assistant

Amaro Law Firm • Houston, TX

2d

About The Position

Amaro Law Firm is a nationally recognized plaintiff’s trial law firm founded in 2005 and headquartered in Houston Heights. The firm represents individuals and families affected by wrongful death, catastrophic personal injury, and commercial vehicle accidents, and emphasizes excellence, integrity, accountability, and continuous improvement.

The Executive Assistant provides high-level administrative, operational, and personal support to the Senior Managing Attorney. The role manages schedules, monitors emails, tracks deadlines, coordinates reporting, and organizes firm priorities so the Senior Managing Attorney can focus on legal strategy, leadership, and firmwide initiatives. It also coordinates meetings and events, maintains records and compliance deadlines, supports professional relationships, and assists with personal scheduling and errands. The position requires organization, accuracy, confidentiality, and timely follow-through.

Requirements

• At least 3 years of experience as an executive assistant or in a high-level administrative support role.
• Proficiency in Microsoft Office, Google Workspace, and project management tools.
• Experience coordinating events, managing calendars, and tracking deadlines.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Highly organized, with strong attention to detail and accuracy.
• Proactive and resourceful, with the ability to anticipate needs.
• Professional demeanor, dependability, strong follow-through, and accountability.
• Ability to manage multiple priorities in a fast-paced environment.
• Sound judgment and strict confidentiality.
• Collaborative, adaptable, and solutions-oriented.

Nice To Haves

• ClickUp experience is preferred.
• Prior law firm or professional services experience is preferred.

Responsibilities

• Manage calendars, emails, appointments, and scheduling priorities.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Collect department reports and prepare presentations, spreadsheets, and supporting materials.
• Monitor deadlines, including insurance renewals, CLEs, certifications, trademarks, and URLs.
• Maintain organized records, SOPs, and confidential files, including Private Drive documentation.
• Plan and attend firm events, medical provider meetings, BNI activities, and networking functions, including after-hours events.
• Coordinate communication and follow-up with department leaders, medical providers, and referral sources.
• Track assigned projects, deadlines, and outstanding deliverables.
• Assist with personal scheduling, appointments, errands, and special projects.

Benefits

• Competitive salary commensurate with experience.
• Medical, dental, and vision insurance at no cost to the employee.
• 401(k) retirement plan with employer match.
• Generous paid time off and firm holidays.
• Paid parental leave.
• Professional development and continuing education support.
• Employer-paid life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed