Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• High school diploma or GED and at least five years of related work experience, or a bachelor’s degree and at least two years of related work experience.
• Proficiency in PowerPoint, Word, and Excel.
• Well organized, dedicated to quality, and service oriented, with the ability to analyze and implement process improvements.
• Participate in, adhere to, and support compliance program objectives.
• Consistently interact cooperatively and respectfully with other employees.

Nice To Haves

• Experience in a corporate pharmacy, health care, or insurance setting.

Responsibilities

• Support the Vice President with schedules, telephone, email, filing, document organization, meeting preparation, and follow-up.
• Support departmental budgeting and financial activities.
• Prepare presentation slides, documents, and supporting materials.
• Coordinate newsletter activities, including final production and distribution, and prepare and distribute other communications as required.
• Coordinate travel arrangements, including flights, cars, and hotel or restaurant reservations.
• Submit and reconcile expense reports and monitor the division’s use of the Corporate Credit Card.
• Organize client, audit, organizational, and departmental meetings, and coordinate schedules for department leadership.
• Prepare candidate-screening communications and tracking, coordinate interview scheduling, and assist with planning and facilitating onboarding and training for new leadership hires.
• Assist the Vice President with planning and executing division or department social functions and special events, including luncheons, audit activities, the annual Team Building Event, and client meetings.
• Perform other duties as assigned.