Executive Assistant to the Provost and Executive Vice President of Academic Affairs
About The Position
Tarleton State University is hiring an Executive Assistant to the Provost and Executive Vice President of Academic Affairs in the Office of the Provost. The position provides primary administrative support to the Provost and helps manage the office’s daily operations, enabling the Provost to focus on leadership, strategic planning, and university initiatives. The role involves executive-level scheduling, meeting and event coordination, communication, travel arrangements, and broad administrative and organizational support in a fast-paced environment. The employee also serves as a Campus Security Authority (CSA). This is an in-office position in Stephenville, Texas. The regular schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with additional hours as required to meet operational needs, including occasional evenings and weekends. The position reports directly to the Provost.
Requirements
- Bachelor’s degree from an accredited institution in an applicable field, or an equivalent combination of education and experience.
- Four years of experience as an executive assistant or in a similar administrative or managerial role.
- Exceptional organizational, multitasking, and time-management skills.
- Strong oral and written communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to maintain confidentiality, exercise good judgment, and act professionally with a high level of discretion.
- Ability to maintain timeliness and attention to detail in a fast-paced environment.
Responsibilities
- Coordinate and manage the Provost’s calendar, including scheduling meetings, appointments, and events; prioritize requests and exercise independent judgment when scheduling or rescheduling.
- Serve as the primary contact between the Provost and internal and external stakeholders; manage the Provost Office’s general email and phone line.
- Read, research, route, draft, and respond to correspondence and communications on behalf of the Provost; collect and analyze information and handle inquiries.
- Coordinate communication with university divisions, colleges, departments, and system divisions.
- Prepare agendas, meeting materials, and documentation; attend meetings, take minutes, and follow up on action items as needed.
- Arrange the Provost’s travel, accommodations, and transportation; prepare itineraries and process travel reimbursements and expense reconciliation.
- Welcome guests and customers, answer or direct inquiries, and maintain filing and retrieval systems and records of meeting discussions.
- Support Provost-led projects, including academic leadership searches, consultant-led projects, and programming involving external visitors.
- Maintain confidentiality and protect department operations.
- Manage the drafting, review, and submission of contracts and MOUs on behalf of the Provost’s Office.
- Assist with planning and coordinating special events, conferences, and ceremonies hosted by the Provost’s Office.
- Serve as a Campus Security Authority (CSA).
- Perform other duties as assigned.
Benefits
- Comprehensive benefits package for full-time and qualifying part-time employees; details are available on the university’s benefits information page.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
