Administrative Assistant to the Vice President for Academic Affairs

Nevada System of Higher Education • Elko, NV

1d • $61,553 - $70,000

About The Position

Great Basin College is seeking an Administrative Assistant to the Vice President for Academic Affairs (VPAA). Reporting directly to the VPAA, this position provides comprehensive administrative support and manages the Office of Academic Affairs. The role serves as a liaison among students, faculty, staff, visitors, the Nevada System of Higher Education (NSHE), and the broader community, and requires a strong understanding of Board of Regents and GBC rules, regulations, and policies. The position manages the VPAA’s calendar, coordinates faculty-related processes, supports and trains Academic Affairs staff, and plans and organizes projects, reports, and meetings. It may also make decisions and serve as signature authority on the VPAA’s behalf, in accordance with established policies, guidelines, and rules.

The role is a 12-month “A” contract for year-round programs, with a 100% full-time equivalent. The budgeted salary range is $61,553–$70,000, based on related education and experience, internal equity, and budgets. Travel may include driving to other GBC campuses, potentially with overnight stays, to coordinate students and programs throughout the service area. The position requires commitment to GBC’s mission to serve rural Nevada.

Requirements

• Bachelor’s degree in a related field and at least four years of cumulative executive assistant experience, including supervision and budget oversight; or an associate’s degree in a related field and at least six years of such experience; or at least eight years of cumulative executive assistant experience, including supervision and budget oversight.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Familiarity with email communication platforms and internet navigation.
• Strong proofreading abilities and effective written and verbal communication skills.
• Ability to critically evaluate situations and information and use sound judgment to make informed decisions.
• Ability to work independently with minimal supervision and contribute effectively as part of a team.
• Excellent interpersonal skills to foster positive working relationships.
• Strong understanding of Board of Regents and GBC rules, regulations, and policies.
• Commitment to GBC’s mission to serve rural Nevada.
• Must be eligible to work in the United States; GBC cannot support employment sponsorship.
• Selected applicant must complete an online background check.

Responsibilities

• Serve as the VPAA’s primary point of contact, screening and prioritizing calls, visitors, correspondence, and requests and making referrals as appropriate.
• Act as a liaison with NSHE, GBC administrators, faculty, staff, students, external organizations, accrediting bodies, and local businesses.
• Manage the VPAA’s calendar; schedule appointments and meetings; and arrange travel and accommodations.
• Draft correspondence, prepare reports, and respond to information requests about Academic Affairs activities.
• Maintain and organize confidential records and protect sensitive information.
• Support accreditation efforts, including preparing reports for accrediting bodies.
• Plan, organize, and oversee special projects and assignments as directed by the VPAA.
• Develop and monitor the Academic Affairs budget, provide financial reports, and track recurring expenses.
• Coordinate tenure and faculty evaluation processes, maintain accurate records, and ensure adherence to established procedures.
• Oversee full-time faculty workload and overload calculations and submit semester period-pay requests for overload payments.
• Collaborate with deans and their assistants to ensure compliance with procedures and guidelines.
• Organize and schedule interviews for potential employees and process candidate and employee interview expenses.
• Participate in campus and Faculty Senate meetings as required.
• Conduct research and studies on college operations and procedures as requested.
• Provide guidance and training to support staff in Academic Affairs.
• May make decisions and act as signature authority on behalf of the VPAA in accordance with established policies, guidelines, and rules.
• Drive to other GBC campuses, potentially with overnight stays, to coordinate students and programs throughout the service area.

Benefits

• University match for the employee’s 19.25% retirement contribution; faculty retirement plan participants are 100% vested on their first day, subject to stated eligibility and plan conditions.
• Medical, dental, and vision insurance options.
• 12 paid holidays.
• Life insurance and long-term disability.
• Annual leave and sick leave, including 24 annual leave days and a beginning balance of 30 sick leave days.
• ComPsych employee support.
• Free parking.
• Reduced-rate tuition for faculty employees and eligible dependents, subject to stated credit and eligibility conditions.
• No state income tax.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level