Executive Administrative Assistant

Lifesouth Community Blood Centers • Gainesville, FL

4h • Onsite

About The Position

LifeSouth Community Blood Centers is seeking an Executive Administrative Assistant at its Headquarters in Gainesville, Florida. The position provides high-level administrative support to the President/CEO, Chief Financial Officer, and Associate General Counsel, coordinating executive activities, communications, meetings, and records. The role requires initiative, strong organization, adaptability, sound judgment, and discretion in a fast-paced, mission-driven environment.

LifeSouth is a nonprofit community blood bank serving more than 150 hospitals in Alabama, Florida, Georgia, and Tennessee. Its operations include more than 45 donor centers, 55 bloodmobiles, and approximately 2,000 blood drives each month.

This is a full-time position with a starting salary range of $20.00–$22.00 per hour. A criminal background check and drug screen are required after a conditional offer of hire. LifeSouth is an equal opportunity employer and a drug-free and tobacco-free workplace.

Requirements

• Associate degree required.
• Exceptional organizational and time management skills, with the ability to manage competing priorities and deadlines.
• Ability to adapt to changing needs and priorities in a fast-paced, mission-driven environment.
• Excellent written and verbal communication skills and a professional, polished approach.
• Self-motivation and the ability to work independently, take initiative, and collaborate effectively.
• Strong attention to detail and sound judgment, with the ability to handle sensitive and confidential information discreetly.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and related software.
• Valid driver’s license and eligibility under company requirements.

Nice To Haves

• Bachelor’s degree preferred.
• Previous experience providing high-level administrative support to executives or senior leadership strongly preferred.

Responsibilities

• Manage and coordinate calendars, meetings, appointments, and travel arrangements for the President/CEO and CFO.
• Facilitate communication among executive leadership, Board members, staff, and external stakeholders.
• Serve as a point of contact for internal and external inquiries, coordinating communications and requests on behalf of the President/CEO, CFO, and Associate General Counsel.
• Draft correspondence, manage incoming calls, and provide general administrative support to executive leadership.
• Coordinate meeting logistics, including scheduling, preparation, materials, and communication with participants.
• Provide administrative and logistical support for quarterly Board and committee meetings, including timely preparation and distribution of agendas and meeting materials.
• Assist with planning and coordinating company events, annual Board events, quarterly Director and Manager meetings, and recurring executive meetings.
• Process and track expense reports and reimbursements for the President/CEO, CFO, and Associate General Counsel.
• Maintain organized and confidential electronic and physical records, documents, and correspondence for executive offices.
• Assist in establishing and maintaining an organized system for company contracts.
• Prepare, compile, and distribute reports, presentations, correspondence, and other documents as needed.
• Coordinate mailings and assist with administrative requests from internal and external sources.
• Support special projects and other administrative initiatives as assigned.

Benefits

• Generous paid time off (PTO) plan.
• Medical, dental, and vision insurance available to full-time employees beginning the first of the month after 60 days.
• Supplemental insurance options, including life, cancer, accident, and disability insurance.
• Access to mental wellness resources and counseling through telehealth.
• Free basic life insurance for full-time employees.
• Health Savings Account (HSA) with employer match each pay period.
• Employer-funded retirement plan for vested employees and a 403(b) plan.
• Access to wages before payday.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree