Executive Assistant

Wiley • Hoboken, NJ

21h • $88,100 - $123,367

About The Position

The Executive Assistant provides reliable, well-organized executive support to an SVP, helping the executive focus time and energy on priority work. The role manages complex scheduling and travel, coordinates with executive assistants across the organization, and ensures in-person meetings and off-sites are prepared and run seamlessly. It requires consistent discretion and professional judgment when handling highly confidential information, including situations with incomplete information.

The position also supports the Chief of Staff on strategic and operational priorities across the business unit. This includes turning briefs or limited context into polished materials, supporting communications and strategic documents, tracking priorities and commitments, and coordinating leadership meetings, off-sites, and operating reviews. The role may assume increasing ownership of Chief of Staff workstreams as trust and capability develop.

Requirements

• Proven experience supporting a senior executive at SVP or C-suite level, including complex calendar and travel management, in a fast-paced, ambiguous, and changing environment.
• High level of discretion and comfort handling confidential information as a matter of course.
• Exceptional written communication skills, including the ability to draft, structure, and edit documents quickly and to a high standard.
• Strong organizational and prioritization skills, including the ability to manage competing demands while maintaining focus.
• Analytical and structured thinking, with the ability to turn ambiguous input into clear, logical output.
• Ability to work with minimal direction and complete tasks without step-by-step guidance.
• Proven ability to build strong working relationships with senior stakeholders and peer coordinators.
• Demonstrated use of AI in daily work.

Nice To Haves

• Experience working in or alongside a Chief of Staff, strategy, or business operations function.
• Exposure to fast-growing and scaling environments.
• Familiarity with program or portfolio tracking tools and executive communication platforms.
• Desire to grow into a strategic role.

Responsibilities

• Manage the SVP’s calendar, prioritize competing demands, and plan proactively.
• Coordinate domestic and international travel, including itineraries, logistics, and expenses.
• Process expenses accurately in accordance with Wiley policy.
• Liaise with ELT-level executive assistants to align calendars, schedule cross-functional meetings, and coordinate joint-session logistics.
• Manage end-to-end logistics for in-person engagements, including meeting rooms, catering, materials, and audiovisual needs.
• Handle confidential communications and correspondence with appropriate professionalism and discretion, including when information is incomplete or unavailable.
• Support the Chief of Staff on strategic and operational priorities by developing details and driving execution across the business unit.
• Apply an understanding of the business unit’s strategic framework to improve outputs and anticipate needs.
• Turn briefs, incomplete drafts, or minimal context into polished, audience-ready outputs with limited follow-up.
• Support preparation of communications, briefing notes, presentations, and strategic documents for the SVP, AIDA leadership, and broader Wiley stakeholders.
• Track and monitor key priorities, actions, and commitments across the business units’ portfolio.
• Coordinate logistics, pre-reads, and follow-up actions for leadership team meetings, off-sites, operating reviews, and other governance rhythms.
• Take on increasing ownership of Chief of Staff workstreams over time as trust and capability develop.

Benefits

• Meeting-free Friday afternoons, providing more time for focused work and professional development.
• Employee programs that support community, learning, and growth.
• Comprehensive benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed