Executive Assistant I

State of North Carolina•3200 Atlantic Avenue Wake, NC

8h•$45,431 - $79,504•Onsite

About The Position

The North Carolina Department of State Treasurer is seeking a highly organized, professional, and detail-oriented Executive Assistant to provide high-level administrative support to the Chief of Staff and help ensure the efficient operation of the executive office. Approximately 90% of the role involves executive support, including calendar management, meeting coordination, correspondence, travel, and administrative operations. The remaining 10% involves background research and compiling information to support senior leadership on issues affecting the Department and North Carolina’s financial landscape. The position requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. It is expected to work primarily onsite; telework may be available with supervisory approval and according to business needs. The role is exempt from federal overtime provisions. The anticipated hiring rate is up to $70,000, subject to funding and internal equity. The advertised salary range is $45,431–$79,504. Minimum qualifications may be met through a bachelor’s degree, preferably in business administration or a related discipline; an associate’s degree in secretarial science, business administration, or a related discipline plus two years of progressively responsible administrative or office management experience; a high school diploma or GED plus four years of such experience; or an equivalent combination of education and experience. State benefits include health insurance options, standard and supplemental retirement plans, the NC Flex program, paid vacation, sick and community service leave, and paid parental leave for eligible employees. State employees may also be eligible for the Public Service Loan Forgiveness Program. The position is subject to applicable ethics and conflict-of-interest requirements and a criminal background check.

Requirements

Ability to provide executive or administrative support to senior leaders.
Ability to organize and manage multiple priorities and deadlines while maintaining attention to detail and accuracy.
Skill in Microsoft Office 365 applications, including Outlook, Word, Excel, and PowerPoint.
Ability to exercise sound judgment, maintain confidentiality, and work independently while collaborating effectively with others.
Ability to anticipate executive leadership’s needs, demonstrate initiative and problem-solving skills, and adapt to a dynamic environment.
Bachelor’s degree, preferably in business administration or a related discipline; or an associate’s degree in secretarial science, business administration, or a related discipline and two years of progressively responsible administrative or office management experience; or a high school diploma or GED and four years of progressively responsible administrative or office management experience; or an equivalent combination of education and experience.

Nice To Haves

Experience providing executive or administrative support to senior leadership.
Familiarity with North Carolina state government or public administration.

Responsibilities

Manage the Chief of Staff’s calendar, schedule meetings, coordinate logistics, and resolve scheduling conflicts.
Serve as the primary administrative point of contact for the Chief of Staff and handle confidential and sensitive information professionally and discreetly.
Coordinate executive meetings, including facilities, technology, catering, and other logistical requirements.
Track assignments, deadlines, and follow-up items to ensure timely completion of priorities and initiatives.
Conduct background research on public policy and financial issues.
Assist with preparing reports, presentations, and summaries for executive leadership.
Provide administrative support that contributes to the efficient operation of the executive office.