Executive Assistant I

State of North Carolina • 2 West Edenton St Wake, NC

1d • $45,431 - $70,000

About The Position

This confidential secretary position provides executive-level support to the Chief of Staff and works alongside the Commissioner’s Assistant and another Chief of Staff’s Assistant to support the day-to-day operations of the executive office. The role primarily assists the Chief of Staff and also supports communications and coordination with internal and external partners, including department staff, constituents, community organizations, agricultural industry leaders, legislative and government offices, and other stakeholders. The position requires exceptional organization, professionalism, discretion, communication skills, and the ability to manage multiple changing priorities in a fast-paced environment.

Requirements

• Valid driver's license.
• Effective oral and written communication skills.
• Ability to establish and maintain effective working relationships with staff, officials, and the general public.
• Experience planning, prioritizing, and organizing office workflow and procedures.
• Knowledge and experience maintaining a calendar, arranging travel, and organizing conferences and/or speaking engagements.
• Experience with Microsoft Office Suite and Adobe.
• Qualify through one of the following: a bachelor’s degree, preferably in business administration or a related discipline, from an appropriately accredited institution; an associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; a high school diploma or GED and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

Responsibilities

• Manage complex scheduling and coordinate meetings.
• Conduct research and prepare correspondence.
• Communicate with constituents and stakeholders.
• Coordinate travel.
• Provide administrative support to the executive office and Chief of Staff.
• Coordinate communications with internal and external partners.
• Prepare briefing materials and information for meetings.
• Track follow-up items and correspondence.
• Help ensure executive priorities and schedules are effectively managed.

Benefits

• State employee benefits are referenced, but specific benefits are not listed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level