Executive Assistant I

MaineHealth•Portland, ME

7d•Onsite

About The Position

The Executive Assistant I supports the Chief of Government Affairs and provides administrative and operational support to the Government Affairs department. The role coordinates daily activities, manages calendars and travel, organizes and manages meetings, supports an organized workplace, and serves as a central point of contact for internal and external stakeholders. The position calls for exceptional organizational skills and attention to detail, sound judgment, strong computer skills, discretion with confidential information, patience, a proactive approach, and the ability to manage competing priorities in a dynamic healthcare and public policy environment. The Executive Assistant works with all levels of management, government officials, and the general public. Knowledge of the political environment is preferred. This is an on-site position at MaineHealth Corporate, scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m. The pay range is $27.27 to $36.88 per hour. MaineHealth describes its workplace as supportive and inclusive and offers benefits and resources including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources.

Requirements

Five years of experience in an administrative support role.
Advanced Microsoft Office skills.
Exceptional organizational skills and attention to detail.
Sound judgment, patience, and a proactive approach to work.
Strong computer skills.
Discretion in handling confidential information.
Ability to manage competing priorities.
Ability to work effectively with all levels of management, government officials, and the general public.

Nice To Haves

High school diploma or GED preferred.
Two years of executive-level support experience preferred.
Knowledge of the political environment preferred.
Knowledge of medical terminology preferred.

Responsibilities

Support the Chief of Government Affairs.
Provide administrative and operational support to the Government Affairs department.
Coordinate daily activities and manage calendars.
Coordinate travel.
Coordinate and manage meetings.
Support an organized workplace.
Serve as a central point of contact for internal and external stakeholders.
Handle confidential information with discretion.
Work effectively with all levels of management, government officials, and the general public.
Manage competing priorities in a dynamic healthcare and public policy environment.