Executive Assistant I

OhioHealth • Columbus, OH

9d

About The Position

The Executive Assistant I professionally represents OhioHealth when greeting internal customers, clients, guests, and vendors. The role supports executives, leaders, or departments by performing varied administrative duties that help leadership advance organizational strategic goals. The successful candidate is polished, articulate, forward-thinking, anticipates needs, and solves problems quickly and accurately. As a High Reliability Organization, OhioHealth expects employees to focus on safety, quality, and efficiency. The job profile is an overview, not an exhaustive list, and may change.

Requirements

• High school diploma or GED.
• 3–5 years of progressive office experience or demonstrated/related administrative experience.
• Ability to manage complex calendars and prioritize work for multiple executives or leaders.
• Proficiency with MS Office programs or other software for correspondence, presentations, memos, and research.
• Ability to handle confidential information and follow privacy and security policies.

Responsibilities

• Manage complex, strategic calendars for more than one executive or business leader, including scheduling, time management, organization, and prioritization of appointments and meetings.
• Review, organize, and prioritize executive email; greet callers, receive and screen calls, manage and delegate information requests, and prepare correspondence, presentations, memos, and research using MS Office or other software. Proofread materials as needed.
• Create and manage agendas and meeting invitations; coordinate catering; gather and distribute meeting materials; arrange audio/visual needs; and take minutes as needed.
• Process purchase orders, travel and expense reports, mileage, and travel cash advances accurately and on time; work with Accounts Payable, Procurement, and other fiscal offices; and use enterprise systems such as PeopleSoft or Workday.
• Use and stay current with organizational technologies, operate specialty software, and provide technology guidance to executives as needed.
• Organize, retrieve, and securely manage paper and electronic records, including network or shared drives and long-term storage, in accordance with OhioHealth records-retention policies.
• Anticipate executive needs, provide responsive service to customers, peers, and OhioHealth associates, and balance independent work with teamwork when supporting multiple leaders.
• Protect confidential information and follow information, privacy, and security policies, procedures, standards, and guidelines.
• Lead or assist with projects as required and apply critical thinking to identify alternative solutions, conclusions, or approaches to problems.
• Depending on the position, help develop and mentor additional administrative staff.
• Provide general office support, such as answering and directing calls, greeting visitors, managing email for a leader, ordering supplies, coordinating maintenance and repair of office equipment, organizing kitchen or breakroom areas, and distributing mail.
• Perform other duties as assigned or required.
• Focus on safety, quality, and efficiency while performing job duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED