Executive Assistant I

TD•New York, NY

1d•$85,000 - $100,000•Onsite

About The Position

The Executive Assistant I TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team. The role reports to a TDBG Vice President and may support multiple VPs and AVPs and their teams. Work includes day-to-day and weekly activities, with some monthly routines, and is completed with limited supervision and autonomy within defined parameters. The position may handle sensitive or confidential material and requires discretion, working-level knowledge of the business unit and operational functions, and awareness of relevant regulatory requirements. The position is based in New York, New York, and is part of TD Securities’ Administration line of business. It provides professional service to executives, internal and external contacts, and the broader team while supporting accurate, timely administrative processes.

Requirements

Post-secondary education.
At least 2 years of experience.
Job-related training and proficiency to perform a range of duties.
Working-level knowledge of the business unit and operational functions, as well as applicable regulatory issues and requirements.
Ability to complete varied administrative assignments with limited complexity and limited supervision.
Ability to exercise discretion when handling correspondence and sensitive or confidential materials.
Ability to manage workload and make decisions within well-defined parameters, referring unusual items as needed.

Responsibilities

Provide high-level administrative support while ensuring quality service and professionalism.
Act as a point of contact among executives, employees, clients, and external partners.
Manage information flow in a timely and accurate manner.
Maintain executives’ schedules and plan and schedule meetings, conferences, teleconferences, and travel.
Manage expenses and prepare weekly, monthly, or quarterly reports.
Format information for internal and external communications, including memos, emails, presentations, and reports.
Take minutes during meetings.
Screen and direct phone calls and distribute correspondence.
Support the broader team, including managing office supply inventory, equipment, and other processes as required.
Prioritize and manage workload to meet service-level agreement requirements for service and productivity.
Exercise discretion in managing correspondence and apply operating policies and procedures.
Ensure documentation is accurate, reflects business intentions, and complies with relevant rules and regulations.
Escalate non-standard or high-risk activities and identify opportunities to improve productivity, effectiveness, and operational efficiency.
Complete necessary due diligence to support the accuracy of activities and comply with the Bank Code of Conduct.
Participate as a team member, support a positive and inclusive work environment, and communicate relevant project and day-to-day updates.
Continuously develop knowledge and expertise, participate in knowledge transfer and cross-training, and take part in performance and development activities.
Represent the business area and bank as a brand ambassador internally and/or externally.