Executive Assistant I

Hennepin County•Downtown Minneapolis, MN

2d•Hybrid

About The Position

Hennepin County is seeking an Executive Assistant to provide specialized administrative support to executive leaders in County Administration and help ensure smooth daily operations and coordination across a wide range of executive-level activities. The role requires independent judgment, confidentiality, and strong organizational skills. The position is hybrid, with work performed at the Hennepin County Government Center in downtown Minneapolis and remotely as job duties require. On-site work is expected at least two days per week, or more if needed. Work hours are typically Monday through Friday, 8 a.m. to 4:30 p.m. Hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation for benefit-earning employees is held in person in downtown Minneapolis. The position is full-time and benefit-earning. It is internally classified as an Executive Assistant I. The role is in the Disparity Reduction line of business, whose mission is to co-create equitable and innovative solutions to eliminate disparities and advance racial equity across Hennepin County.

Requirements

Meet one of the following qualifications: four or more years of general administrative work experience, or a bachelor's degree in public administration, business administration, or another field appropriate to the position.

Nice To Haves

Experience providing administrative support to an executive-level position.
Experience scheduling and managing multiple calendars.
Experience handling multiple tasks, concerns, or projects simultaneously and effectively.
Experience coordinating and facilitating in-person and virtual meetings and events.
Experience reviewing and editing communications, correspondence, procedures, and reports for audiences at a wide range of levels.
Experience providing high-quality customer service with exceptional attention to detail.
Ability to navigate professional dynamics with tact, discretion, and confidentiality.
Ability to establish and maintain collaborative working relationships with staff, managers, directors, assistants, and Hennepin County executive leadership.
Ability to communicate effectively verbally and in writing, including with upper-level management.
Ability to work independently, identify work needs, and contribute in a team atmosphere.
Ability to apply diversity, equity, and inclusion best practices to help reduce racial and other disparities.
Ability to contribute to the county's disparity elimination goals through high-quality administrative leadership.

Responsibilities

Maintain the executive's calendar by scheduling appointments and arranging meetings and conferences, ensuring accuracy and adjusting priorities as needs and demands change.
Coordinate public or community relations activities and events, as well as executive travel arrangements.
Prepare for and monitor meeting readiness by preparing agendas, assembling meeting materials, arranging and testing meeting technology, and distributing materials and minutes.
Screen, prioritize, and respond to phone calls, email, and written correspondence.
Greet and assist visitors, applicants, and employees meeting with the executive.
Assist with creating or coordinating the development of correspondence, procedures, meeting summaries, and reports on behalf of County Administration.
Apply diversity, equity, and inclusion best practices and contribute to the county's disparity elimination goals through high-quality administrative leadership.