Executive Assistant I
About The Position
Kymber Consulting Group is seeking two Executive Assistant I professionals to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services Directorate (CA/PPT). CA/PPT directs a nationwide network of passport agencies, centers, and acceptance facilities that issue approximately 20 million passports annually. The directorate is strengthening headquarters operations through ISO 9001 quality management and Scaled Agile (SAFe) practices. This Key Personnel position supports CA/PPT executives with calendar management, travel arrangements, meeting coordination, and correspondence while maintaining high-quality administrative procedures. The role is based on-site at CA/PPT Headquarters in Washington, DC. Telework is available only when identified and approved by CA/PPT. No travel is anticipated. The position is contingent upon contract award. Candidates must hold an active SECRET clearance or be able to obtain one before starting, and must be able to obtain a Department of State building pass. A Moderate Risk Public Trust investigation may be required for designated positions.
Requirements
- Bachelor’s degree; seven years of relevant experience may be substituted for the degree.
- At least three years of experience supporting executives.
- Discretion in handling sensitive information, along with strong organizational and communication skills.
- Proficiency with Microsoft Office applications, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint.
- Ability to prepare written products in accordance with the Department of State writing guide.
- Active SECRET security clearance, or ability to obtain one before starting.
- Ability to obtain a Department of State building pass.
- A Moderate Risk Public Trust investigation may be required for designated positions.
Responsibilities
- Manage executive calendars, travel arrangements, meeting coordination, and correspondence.
- Organize and manage executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
- Coordinate tasks, schedules, and follow-ups for executive projects to ensure timely completion.
- Serve as a liaison between executives and internal and external stakeholders.
- Plan and organize executive meetings, conferences, and events, including logistics, agendas, and follow-ups.
- Identify and implement process improvements to enhance administrative efficiency.
Benefits
- Medical, vision, and dental plans.
- Paid holidays and personal time off.
- 401(k) plan.
- Short-term disability, long-term disability, and life insurance.
- Education and Training Assistance Program.
- Incentive plans and referral bonuses.
- Employee assistance programs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
