Sr. Office Manager & Executive Assistant

Rally House

20h•Onsite

About The Position

The Sr. Office Manager & Executive Assistant leads daily operations of Rally House’s corporate office while providing high-level administrative support to the Leadership Team. This hands-on role oversees a small office support team and is responsible for office management, hospitality services, and planning and executing corporate events. The position helps maintain an organized, efficient, and welcoming workplace that reflects Rally House’s culture, anticipates business needs, and supports consistent execution. The position is on-site in Lenexa, Kansas.

Requirements

Minimum 2 years of office management experience.
Minimum 2 years of Executive Assistant experience.
Minimum 2 years of experience leading a small team.
Ability to handle confidential information.
Ability to multitask and balance multiple priorities.
Ability to communicate clearly and confidently with others.
Proactive approach and a sense of urgency.
Ability to operate a computer, keyboard, mouse, and other standard office equipment.
Ability to clearly view and read information on a computer screen.
Ability to occasionally lift or move items up to 15 pounds.

Nice To Haves

College degree in office management, hospitality management, Human Resource Management, or business administration.

Responsibilities

Lead daily corporate office operations and maintain a professional, organized, and welcoming workplace.
Oversee office porter staff and ensure consistent standards for cleanliness, organization, and office presentation.
Manage office supplies, equipment, vendors, and workplace resources while controlling expenses.
Monitor office space utilization and coordinate workspace changes to support organizational growth.
Partner with Facilities and other departments to coordinate office-related needs and resolve issues.
Identify and implement improvements to office processes, efficiency, and the Team Member experience.
Provide administrative support to the Leadership Team, including calendar management, scheduling, travel coordination, and special projects.
Prepare executive presentations, meeting materials, reports, and correspondence.
Coordinate leadership meetings, including agendas, documentation, and follow-up actions.
Anticipate executive needs, manage competing priorities, and maintain confidentiality.
Plan and execute corporate events, including leadership meetings, off-sites, celebrations, and recognition activities.
Manage event logistics, budgets, vendors, catering, scheduling, and communications.
Coordinate event preparation and execution while directing support from the office team.
Oversee daily office hospitality services, including food and beverage programs and meeting refreshments.
Manage meeting room scheduling, preparation, and hospitality requirements.
Ensure events are executed professionally, efficiently, and within budget.
Lead, coach, and support a small office team, establishing clear responsibilities and performance expectations.
Coordinate workloads, schedules, and priorities to ensure consistent operational support.
Balance delegation with direct participation in daily office operations and events.
Foster accountability, teamwork, responsiveness, and a commitment to service excellence.