Executive Assistant - CEO/CPCCO, New York

Suntory Global Spirits•New York, NY

21h•$135,000 - $145,000

About The Position

The Executive Assistant will serve as a trusted strategic and operational partner to the Chief Executive Officer (CEO) and Chief People, Culture & Communications Officer (CPCCO) at Suntory Global Spirits. This highly visible role combines senior executive support with enterprise calendar governance, Board and executive meeting coordination, and chief-of-staff-style planning across the leadership community. The role provides leadership and coordination for complex global governance and executive events, with dedicated junior administrative support handling detailed logistics and execution. The successful candidate will connect the Executive Leadership Team (ELT), its Executive Assistant community, the Board, and key stakeholders in Japan, serving as the central point of coordination for executive meeting cycles and leadership priorities. The position also supports strategic initiatives and special projects across the Office of the CEO and CPCCO, coordinates cross-functional activities, manages executive communications, and oversees budgets, vendors, and a lower-level administrative support resource. The role requires occasional travel and support outside standard business hours for executive meetings and events.

Requirements

Bachelor’s degree required.
At least 10 years of experience supporting C-suite executives or equivalent senior executive leadership.
Demonstrated experience planning and coordinating Board of Directors and Executive Leadership Team meetings.
Demonstrated ability to lead executive assistant networks, supervise administrative support, and manage enterprise-wide leadership calendars and governance cycles.
Significant experience managing large-scale corporate events, executive offsites, leadership meetings, and high-profile gatherings.
Proven ability to manage complex executive calendars, international travel, and competing priorities.
Experience working in a global, matrixed organization.
Strong proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Teams.
Experience managing event budgets, vendor relationships, and executive meeting logistics.
Flexibility to travel occasionally and provide support outside standard business hours for executive meetings and events.
Ability to engage confidently and professionally with C-suite executives, Board members, and senior stakeholders.
Exceptional organizational, project management, written and verbal communication, interpersonal judgment, attention to detail, confidentiality, adaptability, and problem-solving skills.

Nice To Haves

Experience supporting a CEO and/or CPCCO.
Experience working with Japan-based stakeholders and cross-cultural executive governance.

Responsibilities

Provide high-level executive and administrative support to the CEO and CPCCO, including management of complex calendars, competing priorities, correspondence, and strategic commitments.
Coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.
Exercise judgment, discretion, and confidentiality when managing sensitive information, and serve as a primary contact for senior executives, Board members, and internal and external stakeholders.
Anticipate executive needs, resolve scheduling conflicts, and prepare for critical meetings and engagements.
Lead planning and coordination of Board of Directors, ELT, and other senior leadership meetings, including meeting cadence, priorities, agendas, and decisions.
Oversee Board meeting planning across locations, directing junior administrative support responsible for detailed logistics, travel, venues, and execution.
Coordinate preparation and distribution of Board presentations, agendas, briefing documents, and other confidential materials.
Partner with senior executives and stakeholders to achieve meeting objectives, timelines, and deliverables; track decisions, action items, and outstanding deliverables.
Coordinate Board-related matters with Japan, working with Nobu’s office and staff to align stakeholders, schedules, materials, and expectations.
Own the enterprise corporate calendar and annual ELT meeting cycle, coordinating scheduling, preparation, dependencies, and follow-through with the ELT Executive Assistant community.
Lead planning for high-profile corporate events, executive offsites, leadership summits, town halls, and global leadership gatherings, including the January conference in Tokyo.
Own event strategy, stakeholder alignment, timelines, and delivery quality, delegating detailed venue, vendor, travel, catering, and on-site logistics to supporting administration.
Coordinate domestic and international executive and leadership events; partner with internal teams and external vendors to deliver professional events.
Manage event timelines, budgets, contracts, contingency plans, and on-site coordination for major executive meetings and corporate events as needed.
Support strategic initiatives and special projects across the Office of the CEO and CPCCO in a corporate planning / chief-of-staff-style coordination capacity.
Coordinate cross-functional meetings and activities involving senior leaders, HR, Communications, and other business functions.
Lead coordination for the ELT Executive Assistant community by establishing shared planning rhythms, coordinating calendars, and driving consistent communication and follow-through.
Coordinate PCCLT calendars, meeting cycles, and ENCC-related meetings and activities, including agendas, materials, and follow-up actions.
Manage executive communications, including drafting correspondence, presentations, meeting agendas, and briefing materials.
Track key deliverables, follow-up actions, and project milestones, and identify opportunities to improve executive processes, administrative efficiency, and meeting effectiveness.
Manage departmental budgets, purchase requisitions, vendor contracts, and expense reporting.
Track event and meeting expenditures for compliance with corporate policies and financial guidelines; coordinate vendor relationships and negotiate services to optimize cost and quality.
Oversee and develop a lower-level administrative support resource focused on detailed meeting and event logistics, coordination, and execution.