Office Manager & Executive Assistant to the CEO (New York)

Blockaid • New York, NY

5d • $90,000 - $120,000 • Onsite

About The Position

Blockaid is hiring an onsite Office Manager & Executive Assistant to the CEO for its Manhattan office, the center of its US operation. The role is responsible for keeping the office running smoothly and supporting the CEO’s day-to-day effectiveness. Office management duties include maintaining supplies, kitchen, mail, deliveries, equipment, and repairs; managing the building relationship, office budget, and vendors; organizing in-office events; and coordinating onboarding, offboarding, guest access, and visits from international teams and external guests. The position also provides executive support during the current EA’s maternity leave, including calendar management, travel arrangements, communications and follow-ups, and preparation of daily and ad hoc meeting materials.

The role requires proven office manager or executive assistant experience, fluent written and spoken English and Hebrew, strong organizational and time-management skills, discretion, reliability, attention to detail, composure amid changing priorities, and a service-oriented approach. The position is onsite in Manhattan.

The target base salary is $90,000 to $120,000, with flexibility for the ideal candidate. The offer depends on experience, skills, and location. Total compensation may also include equity and possible incentive-based pay. Blockaid describes its work as building security technology for money movement, including screening transactions to prevent fraud, scams, and hacks.

Requirements

• Proven experience as an office manager or executive assistant.
• Fluent written and spoken English and Hebrew.
• Strong organizational and time-management skills, including the ability to manage multiple threads without things being missed.
• High discretion, reliability, and attention to detail.
• Ability to stay calm and handle time-sensitive priority changes.
• A service mindset that makes people feel taken care of.
• Ability to work onsite in the Manhattan office.

Responsibilities

• Keep the office running day to day, including supplies, kitchen, mail, deliveries, equipment, and repairs.
• Manage the building relationship, office budget, and vendor sourcing and management.
• Organize in-office events, including happy hours, celebrations, and team events.
• Handle onboarding and offboarding logistics, including swag and equipment shipments and desk setup.
• Manage guest passes and visits from international teams, customers, candidates, and partners.
• Provide executive support during the EA’s maternity leave.
• Manage the CEO’s calendar, prioritizing and scheduling events.
• Coordinate travel end to end, including flights, accommodations, and detailed itineraries.
• Coordinate communications and follow-ups so priorities are tracked and completed.
• Prepare daily prep materials five times per week and create ad hoc meeting materials, presentations, and briefings.

Benefits

• Healthcare, including medical, dental, and vision coverage with fully paid options.
• FSA.
• Lunch credits through DoorDash.
• 401(k).
• PTO.
• Pre-tax commuter benefits.
• Generous equity.
• Possible incentive-based pay.
• Supportive, agile, and creative work environment.
• Opportunity to join a startup at the cutting edge of technology, finance, and security.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed