Executive Assistant to the CEO

Legend Biotech•Bridgewater, NJ

15h•Hybrid

About The Position

Legend Biotech is seeking a highly organized, discreet, and proactive Executive Assistant to support the CEO as part of the Administrative team in Bridgewater, New Jersey. This newly created role is central to protecting the CEO’s time and keeping attention on the company’s highest priorities. The Executive Assistant will own calendar management, travel, and day-to-day administrative operations end-to-end, anticipate needs, and use sound judgment to determine what requires the CEO’s attention and what can be handled directly. The role involves coordinating domestic and international travel, arranging meetings and events, managing correspondence and materials, processing expenses, and serving as a point of contact for senior leaders and external stakeholders. It also requires strict confidentiality when handling sensitive business, personnel, and governance matters. Applicants must be authorized to work in the United States. Legend Biotech participates in E-Verify.

Requirements

At least 5 years of experience supporting a C-suite executive.
Exceptional organizational skills and follow-through; ability to manage ambiguity and shifting priorities.
Sound judgment and absolute discretion with confidential and sensitive information.
Strong written communication skills.
Proficiency with calendar, travel, and expense management tools such as Outlook and Concur or similar.
Calm, resourceful, and solutions-oriented under pressure.
Working knowledge of AI technologies and approved AI tools; ability to use them responsibly to enhance productivity and decision-making, apply human oversight to AI-generated outputs, and comply with organizational AI-use policies.
Applicants must be authorized to work in the United States.

Nice To Haves

Experience supporting a C-suite executive in a public company, biotech/pharma, or another fast-paced, high-governance environment.
Bachelor’s degree preferred, but not required.

Responsibilities

Manage a complex, fast-changing calendar by prioritizing requests, resolving conflicts, and protecting focus time.
Coordinate domestic and international travel, including flights, hotels, ground transportation, and visas, and plan for schedule changes.
Plan logistics for meetings, leadership offsites, investor conferences, and industry congresses such as ASH, EHA, and ASCO.
Triage correspondence and inbound requests, identify time-sensitive matters, and draft routine responses.
Prepare, format, and proofread materials for meetings, Board sessions, and leadership communications.
Process expense reports and manage administrative budgets related to the CEO’s office.
Serve as a trusted point of contact for senior leadership and external stakeholders on scheduling and logistics matters.
Coordinate site visits and town halls across locations, including international sites.
Anticipate and independently resolve day-to-day administrative needs so the CEO can focus on strategic priorities.
Maintain strict confidentiality regarding sensitive business, personnel, and governance matters.