Executive Assistant to the CEO

Magic • New York, NY

1d • $75,000 - $95,000 • Onsite

About The Position

We’re seeking a highly organized, proactive, and resourceful executive assistant to work closely with the founder as a highly trusted partner. The role requires exceptional organization and attention to detail, along with comfort operating with a high degree of autonomy. The assistant will manage the founder’s professional and personal logistics, prepare the founder for meetings, support customer and company projects, coordinate gifting, and anticipate needs in a fast-paced, changing environment.

This is an in-person role five days a week at the company’s SoHo office. The base salary is $75,000–$95,000, plus equity.

Requirements

• 1–3+ years of experience in executive assistance, operations, or a similarly high-touch role.
• Exceptional organizational skills and attention to detail.
• Highly proactive approach and ability to think several steps ahead.
• Comfort managing both routine logistics and high-level projects.
• Strong calendar, scheduling, travel, and expense-management skills.
• Resourceful problem-solving skills and ability to figure things out independently.
• Comfort working in a fast-paced, changing environment.
• Willingness to switch between professional and personal responsibilities as needed.

Responsibilities

• Manage and maintain the founder’s calendar, including scheduling, prioritization, and logistics.
• Coordinate travel, itineraries, transportation, and accommodations.
• Run personal and professional errands and handle returns, deliveries, and appointments.
• Prepare the founder for meetings by organizing materials, schedules, and relevant information.
• Support customer and company projects as needed.
• Coordinate high-touch gifting for clients, partners, employees, and personal relationships.
• Help manage personal and professional correspondence and follow-ups.
• Anticipate the founder’s needs and handle tasks before they are requested.

Benefits

• Comprehensive health insurance for the employee and dependents.
• Dental insurance for the employee and dependents.
• Vision insurance for the employee and dependents.
• FSA and HSA plans available.
• Daily lunch from NYC restaurants, with the employee choosing the restaurants during their first week.
• Unlimited PTO.
• Equity.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed