Executive Assistant to To The CEO

Valvoline Global•Cincinnati, OH

About The Position

The Executive Assistant to the CEO provides comprehensive administrative and business support to the CEO and serves as a trusted point of contact for internal and external stakeholders. The role independently manages complex day-to-day priorities, anticipates the CEO’s needs, and supports the CEO’s business and strategic objectives through preparation, organization, communication, and follow-through. The Executive Assistant coordinates across functions, handles confidential information, supports executive decision-making, and leads logistics for executive meetings and events. The role also coordinates small-to-medium-sized projects, supports governance processes and organizational initiatives, oversees Global Headquarters office operations and related administrative activities, and identifies improvements to processes and ways of working.

Requirements

Associate degree required.
At least 5 years of progressively responsible administrative, executive support, project coordination, or related business-support experience, including experience supporting senior leadership.
Experience working in a complex organization with multiple priorities, functions, and stakeholders.
Strong written and verbal communication skills and the ability to interact professionally with executives, employees, and external stakeholders.
Strong organizational, planning, and time-management skills, including the ability to manage complex and changing priorities while maintaining accuracy and follow-through.
Demonstrated judgment, discretion, problem-solving, and decision-making skills, with the ability to work independently.
Advanced proficiency with Microsoft Office and digital collaboration tools, including PowerPoint, Outlook, and Teams.
Strong project coordination and meeting and event management capabilities.
Ability to learn new systems, processes, and business concepts and adapt to changing organizational needs.
Demonstrated executive presence, professionalism, emotional intelligence, and resilience.
Ability to build effective relationships and influence outcomes across functions without formal authority.
Ability to travel as needed, generally up to 10%.

Nice To Haves

Bachelor’s degree preferred.
Organization and execution.
Confidentiality and discretion.
Executive presence and professionalism.
Strategic thinking and business acumen.
Anticipation and proactive support.
Sound judgment and decision-making.
Communication and relationship building.
Problem solving and adaptability.
Emotional intelligence and resilience.
Collaboration and cross-functional influence.
Continuous improvement and initiative.

Responsibilities

Provide comprehensive administrative and business support to the CEO, including complex calendar management, domestic and international travel, itineraries, correspondence, presentations, meeting preparation, and stakeholder coordination.
Anticipate the CEO’s needs and proactively manage priorities, schedules, information, materials, and follow-up.
Develop working knowledge of the CEO’s business priorities, goals, and organizational needs while maintaining confidentiality and discretion.
Build relationships and coordinate across departments, functions, and internal and external stakeholders to facilitate communication, alignment, and execution.
Plan and coordinate executive and leadership meetings, events, and high-profile engagements, including agendas, presentations, materials, minutes, action tracking, logistics, and follow-up.
Coordinate small-to-medium-sized projects and special assignments, managing timelines, stakeholders, deliverables, communications, and follow-through.
Support executive governance processes and organizational initiatives, including planning committees.
Serve as the designated point of contact for the Global Headquarters office, coordinating office operations, facilities, services, events, communications, and executive-related logistics.
Oversee departmental administrative and operational activities as needed, including Executive Admin budget management, invoices, expense reports, onboarding and offboarding coordination, space planning, equipment, supplies, and related office needs.
Identify and implement improvements to administrative processes, systems, tools, and ways of working within the executive’s area.
Share knowledge, tools, and practical best practices with peers across the broader administrative function.