Executive Assistant to the CEO

Arzeda • Seattle, WA

1d • $120,000 - $150,000 • Onsite

About The Position

Arzeda is seeking a seasoned, highly discreet Executive Assistant to the CEO to serve as a trusted partner and extension of the Office of the CEO. The role anticipates the CEO’s needs, protects time for high-priority work, and creates structure for the CEO’s interactions with the executive team, Board of Directors, investors, commercial partners, and other stakeholders. The successful candidate exercises independent judgment, owns outcomes, and works effectively in a fast-paced environment where priorities shift quickly.

This is an onsite position based in Seattle, Washington. The role requires working onsite Monday through Friday, with availability and responsiveness outside standard business hours, including evenings and weekends, to support time-sensitive CEO, Board, and international matters. The Executive Assistant will handle confidential Board, financing, partnership, and personnel matters with complete discretion and will lead special projects and improve the Office of the CEO’s operations, including through digital and AI tools.

Requirements

• At least 10 years of experience as an Executive Assistant, including a minimum of 5 years directly supporting a CEO.
• Demonstrated experience supporting a Board of Directors, including meeting preparation, materials, and logistics.
• Track record of exercising independent judgment, anticipating needs, and operating with minimal direction.
• Impeccable discretion and integrity when handling highly confidential information.
• Exceptional written and verbal communication skills and a polished, composed presence with people at all levels and external stakeholders.
• Advanced proficiency with Google Workspace and/or Microsoft 365, video conferencing, and travel and expense tools; comfort adopting new tools, including AI.
• Highly organized and adaptable to changing plans; able to thrive in a fast-moving, cross-functional, deadline-driven environment.
• Ability to work onsite Monday through Friday and be available and responsive outside standard business hours, including evenings and weekends.
• Bachelor’s degree or equivalent experience.
• Legal authorization to work in the United States; the company is unable to sponsor employment visas for this role.

Nice To Haves

• Experience supporting investor-facing activities or a financing process.
• Experience in a venture-backed biotech, life sciences, or deep tech company.
• Familiarity with Board portal tools and equity management platforms.
• Experience coordinating with partners and stakeholders across Europe and Asia.
• Event and offsite planning experience.

Responsibilities

• Own and manage the CEO’s calendar, balancing competing priorities across time zones and protecting time for strategic work.
• Organize quarterly Board of Directors meetings and select one-on-one meetings, and ensure pre-reads are distributed on schedule.
• Manage Board, committee, and investor meeting logistics, both in person and virtually, and track action items through completion in coordination with the CFO.
• Plan and manage the Executive Leadership Team’s operating rhythm, including weekly staff meetings, offsites, agendas, decision logs, and follow-up on commitments.
• Triage the CEO’s inbox and incoming requests, route issues to the appropriate owners, and escalate matters requiring the CEO’s attention with context and a recommended path.
• Prepare concise meeting briefings, background materials, and objectives for the CEO; draft and edit correspondence and presentations on the CEO’s behalf.
• Plan and manage complex domestic and international travel for the CEO and ELT members, including itineraries, visas, contingency plans, and real-time changes.
• Handle highly confidential Board, financing, partnership, and personnel matters with discretion.
• Serve as a liaison between the CEO and employees, Board members, investors, partners, and other external stakeholders, representing the Office of the CEO professionally and warmly.
• Lead special projects and continuously improve the operations of the Office of the CEO, including adopting useful digital and AI tools.
• Process expenses and manage vendors and administrative needs for the Office of the CEO.

Benefits

• Equity and participation in a bonus program.
• Paid time off.
• Company-observed holidays, including a company-paid closure between December 25 and January 1.
• Paid medical and family leave.
• Medical, dental, and vision insurance, including Health Savings Account options.
• 401(k) retirement savings plan.
• Commuter benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior