Executive Assistant to the CEO

University of Washington Medical Center•Seattle, WA

4d•$78,000 - $108,000

About The Position

UW Medical Center is hiring an Executive Assistant to provide executive-level assistance and administrative support to the Chief Executive Officer of University of Washington Medical Center and the Associate Administrator for Essential Services. The role helps keep the hospital running smoothly by managing executive schedules and aligning activities with established priorities. It operates independently and uses delegated authority to support senior executives, while handling sensitive and high-priority work with discretion. The position coordinates committee meetings, special events, open forums, and other hospital activities, including accommodations, equipment, and logistics. It also supports UWMC Administration by planning and implementing policies and procedures to meet regulatory requirements; serves as a communications liaison with state officials, university leadership, community leaders, and the Board of Trustees; and represents UWMC in interactions with community entities. The role prepares and escalates issues by researching and collecting data and making recommendations, prepares correspondence and reports, records and edits meeting notes, and may support departmental budget monitoring and expenditure approvals. This is a regular, 100% FTE position on the first shift, with occasional ability to work remotely. The pay range is $78,000–$108,000 annually. UW Medical Center-Montlake is an acute care academic medical center in Seattle and part of UW Medicine, a health system whose mission includes advancing medical knowledge, providing outstanding care, and preparing health professionals.

Requirements

Bachelor’s degree and 4 to 5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management responsibilities; an equivalent combination of education and experience may substitute.
Experience reporting to a Director level or above.
Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint; SharePoint editing and creation experience is not necessary.
Proficiency with Outlook, Teams, and Zoom.
Ability to handle confidential executive-level information with tact, discretion, and diplomacy.
Ability to work under frequent deadlines, constant interruption, and changing priorities in a high-volume academic healthcare setting.
Excellent verbal and written communication skills, professional demeanor, and demonstrated competency in preparing professional reports.
Demonstrated sound judgment and appropriate initiative and discretion within the scope of the position.

Responsibilities

Manage the schedules of the UWMC CEO and Associate Administrator for Essential Services, ensuring activities align with established priorities.
Independently arrange and coordinate committee meetings, special events, open forums, and other hospital activities.
Schedule accommodations, order and operate equipment, and coordinate logistics as needed.
Plan, coordinate, and implement policies and procedures to support UWMC Administration and meet regulatory requirements.
Act as a communications liaison with state officials, including the Governor’s office, University leadership, and community leaders.
Serve as a liaison for the Board of Trustees, supporting smooth communication and coordination.
Operate independently and take actions under delegated authority to support senior executives, handling sensitive and high-priority tasks discreetly.
Foster relationships with community leaders and elected officials and represent UWMC in interactions with University of Washington leaders, King County, Washington State, and other community entities.
Prepare and escalate issues by researching, collecting data, and providing timely recommendations, including in response to inquiries, comments, and complaints.
Compose, edit, and type draft and final correspondence, reports, memos, letters, and meeting agendas.
Record, compose, and edit meeting notes as requested.
May assist with preparing, interpreting, analyzing, and monitoring budgets and approving departmental expenditures as assigned.