Office Manager & Executive Assistant to the CEO

Clearspace Offices Inc.•Toronto, IA

20h

About The Position

Clearspace is seeking a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support the company's day-to-day office operations and the CEO. The role combines office management with executive support in a fast-paced, high-accountability environment. The successful candidate will help keep the team organized and supported and foster a welcoming, productive workplace as the business grows. Responsibilities include overseeing office operations, employee onboarding and offboarding, internal events, travel planning, executive scheduling, and support for special projects and company initiatives. The role also provides a positive in-office experience, supports employee programs, coordinates hiring logistics, and assists the CEO with professional and personal tasks with professionalism and discretion.

Requirements

Bachelor’s degree or equivalent work experience.
3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.
Exceptional organizational, multitasking, and time-management skills, with strong attention to detail and follow-through.
Strong written and verbal communication skills and the ability to interact professionally with internal and external stakeholders.
Demonstrated ability to manage projects, operational initiatives, and competing priorities from inception to completion.
Experience coordinating executive calendars, travel, meetings, onboarding, company events, and employee-facing initiatives.

Responsibilities

Support staff and foster a welcoming, organized, and productive in-office experience.
Manage office supplies, equipment, meeting rooms, mail, and facility-related requests to keep the office operational and well maintained.
Lead employee onboarding and offboarding, including orientations, technology setup, office access, documentation, and HR record management.
Coordinate hiring and recruitment activities, including interview scheduling, candidate communication, and recruitment platform administration.
Plan and coordinate office events, team lunches, town halls, lunch-and-learns, holiday events, and employee engagement initiatives.
Lead employee programs and perks, including GoodLife, Bike Share, GRSP, and other appreciation initiatives.
Track office-related expenses and support vendor coordination, software access management, and administrative operations.
Coordinate employee and company travel, including accommodations, transportation, and visa requirements where applicable.
Manage the CEO’s professional schedule and correspondence for internal and external engagements; serve as a liaison with internal and external stakeholders.
Coordinate the CEO’s business and personal travel arrangements and accommodations.
Organize external meetings, including client meetings and industry forums, and arrange or confirm appropriate venues.
Assist the CEO with personal tasks as required, exercising professionalism and discretion.
Perform other duties and responsibilities as assigned.