Office Manager & Executive Assistant to the CEO (New York)

Blockaid • New York, NY

4d • Onsite

About The Position

Blockaid is hiring an onsite Office Manager & Executive Assistant to the CEO for its Manhattan office, the center of its US operation. The role keeps the New York office running day to day and supports the CEO’s schedule and priorities. Executive support is also needed during the company’s existing Executive Assistant’s maternity leave.

The office and workplace responsibilities include managing supplies, kitchen, mail, deliveries, equipment, repairs, the building relationship, office budget, and vendor sourcing and management. The role also runs in-office events and handles onboarding and offboarding logistics, guest passes, and visits from international teams, customers, candidates, and partners.

Executive support includes managing and prioritizing the CEO’s calendar, arranging end-to-end travel, coordinating communications and follow-ups, and preparing daily materials five days per week as well as ad hoc meeting materials, presentations, and briefings. The position requires fluent written and spoken English and Hebrew, strong organization, discretion, reliability, attention to detail, adaptability, and a service mindset.

Requirements

• Proven experience as an office manager or executive assistant.
• Fluent written and spoken English and Hebrew.
• Strong organizational and time-management skills, with the ability to manage multiple priorities without letting tasks drop.
• High discretion, reliability, and attention to detail.
• Ability to remain calm and handle time-sensitive changes in priorities.
• A service mindset and ability to make people feel taken care of.
• Ability to work onsite in the Manhattan office.

Responsibilities

• Manage day-to-day office operations, including supplies, kitchen, mail, deliveries, equipment, and repairs.
• Manage the building relationship, office budget, vendor sourcing, and vendor relationships.
• Organize in-office happy hours, celebrations, and team events.
• Coordinate onboarding and offboarding logistics, including swag and equipment shipments and desk setup.
• Manage guest passes and visits from international teams, customers, candidates, and partners.
• Provide executive support during the existing Executive Assistant’s maternity leave.
• Manage the CEO’s calendar and prioritize and schedule events.
• Arrange the CEO’s travel, including flights, accommodations, and detailed itineraries.
• Coordinate communications and follow-ups to track and complete priorities.
• Prepare daily prep materials five days per week and create ad hoc meeting materials, presentations, and briefings.

Benefits

• Medical, dental, and vision healthcare, including fully paid options.
• Flexible spending account (FSA).
• Lunch credits through DoorDash.
• 401(k).
• Paid time off (PTO).
• Pre-tax commuter benefits.
• Generous equity.
• Possible incentive-based pay.
• Supportive, agile, and creative work environment alongside colleagues.
• Opportunity to join a startup working in technology, finance, and security.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed