Executive Assistant - CEO

Expand Energy•Spring, TX

About The Position

The Executive Assistant – CEO serves as a trusted partner to executive leadership, providing high-level administrative, operational, and project support to enable effective decision-making and execution. The role works closely with Vice Presidents and internal and external stakeholders to manage priorities, streamline workflows, and ensure key initiatives are executed seamlessly. As the primary point of contact for executive communications, the Executive Assistant coordinates across all levels of the organization and uses sound judgment and discretion when handling sensitive and confidential matters. The role requires independent work in a fast-paced environment, proactive anticipation of needs, management of competing priorities, and follow-through to completion. The successful candidate is highly organized, adaptable, and resourceful, with strong written and verbal communication skills. They demonstrate creativity and initiative while managing complex schedules, projects, and administrative functions, and help strengthen executive effectiveness and organizational success. The role also leads and coordinates the Executive Assistant team, promoting consistent practices, collaboration, effective coverage, and continuous improvement.

Requirements

Bachelor’s degree from an accredited university.
At least 8 years of related work experience.
Exceptional accuracy and attention to detail, including proactively checking work for completeness and correctness.
Expertise in executive calendar management, including coordinating complex, high-volume meetings and aligning schedules with business priorities.
Strong organizational and prioritization skills, with the ability to manage competing demands while remaining adaptable and responsive.
Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, PowerPoint, Word, and Excel, and related digital tools.
Comprehensive knowledge of administrative practices and procedures, with the ability to apply and improve processes.
Proactive, service-oriented approach, anticipating needs, removing obstacles, and driving execution.
Strong written and verbal communication skills.
Ability to exercise sound judgment and discretion when handling sensitive and confidential matters.
Ability to operate independently in a fast-paced environment and manage multiple responsibilities.

Nice To Haves

Curiosity and adaptability in adopting emerging technologies, including AI, to enhance productivity.
Creativity and initiative in managing complex schedules, projects, and administrative functions.

Responsibilities

Provide high-level operational, administrative, and project support to enable effective decision-making and execution.
Coordinate communications as a central point of contact, aligning internal and external stakeholders and managing high-volume, time-sensitive information.
Lead and coordinate the Executive Assistant team, providing day-to-day leadership, guidance, and support across executive offices.
Establish best practices, coordinate shared priorities and workflows, and support problem-solving, workload alignment, and continuous improvement across the Executive Assistant team.
Prepare, edit, and deliver correspondence, communications, presentations, and executive-level materials for internal and external audiences.
Develop, implement, and continuously improve administrative systems, processes, and documentation to enhance efficiency and effectiveness.
Maintain a fast-moving executive calendar and align internal and external meetings with business priorities.
Lead department meeting planning, including scheduling, agenda development, preparation and distribution of materials, and logistics coordination; attend meetings as needed and document follow-ups to drive accountability.
Maintain strict confidentiality of corporate, personnel, and research matters.
Organize and support team-building initiatives to strengthen engagement and organizational culture.
Perform other duties as assigned to support leadership needs.