Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• Bachelor's degree required.
• Proven experience in administrative support, office management, or related role
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office, including Excel and Outlook
• Strong organizational and time management skills with the ability to meet deadlines
• Ability to manage multiple priorities simultaneously
• Ability to work independently with minimal supervision in a fast-paced professional environment
• Strong problem-solving skills and initiative

Nice To Haves

• Prior experience supporting executive leadership
• Experience assisting with HR onboarding processes

Responsibilities

• Manage complex executive calendars while proactively identifying and resolving scheduling conflicts.
• Coordinate internal and external meetings, conference calls, and executive appointments.
• Prepare meeting agendas, presentation materials, briefing packets, and executive correspondence.
• Arrange executive travel, lodging, transportation, and itineraries.
• Track action items and follow up to ensure timely completion.
• Handle confidential information with professionalism and discretion.
• Oversee the day-to-day operations of Crown headquarters.
• Manage office supplies, equipment, vendors, and facility-related requests.
• Coordinate office maintenance and building management activities.
• Serve as the primary point of contact for visitors and guests.
• Process incoming and outgoing mail and shipments.
• Maintain an organized and professional office environment.
• Coordinate company meetings, leadership meetings, and special events.
• Assist with Board meetings, executive presentations, and leadership communications.
• Support company-wide initiatives and special projects.
• Coordinate catering, meeting logistics, and conference room scheduling.
• Assist with employee recognition events and company functions.
• Process purchase orders.
• Assist with invoice processing and vendor payments.
• Track office-related expenditures.
• Maintain departmental records and documentation.
• Prepare reports and spreadsheets using Microsoft Excel.
• Assist Human Resources with onboarding logistics and new hire coordination.
• Prepare workspaces and coordinate first-day activities.
• Assist with document collection and administrative support.
• Support employee engagement initiatives and company events.
• Identify opportunities to improve administrative processes and office efficiency.
• Develop and maintain administrative procedures and organizational documentation.
• Recommend process improvements that enhance productivity and employee experience.
• Support the implementation of new technologies and administrative best practices.

Benefits

• Generous Paid Time Off (PTO)
• Comprehensive Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) with Company Match
• Company Paid Life Insurance
• Tuition Reimbursement
• Employee Assistance Program
• Professional Development Opportunities