Executive Assistant, Ad Products & Solutions

NBCUniversal•New York, NY

1d•Hybrid

About The Position

NBCUniversal Advertising Products & Solutions develops products, manages programs, and operates NBCUniversal’s advertising technology suite in support of its advertising business. The Executive Assistant serves as a proactive operational partner to senior leadership, managing executive priorities, coordinating the team’s operating rhythm, and supporting preparation, communication, and follow-through across the organization. The position is hybrid and requires working from the office at least four days per week; the company may change this requirement.

Requirements

At least 2 years of relevant experience supporting senior-level executives.
Exceptional verbal and written communication and strong interpersonal skills.
Ability to anticipate needs and work proactively with limited direction.
Experience coordinating large hybrid meetings and executive-level events.
Strong follow-through, including tracking commitments and completing administrative work.
Advanced proficiency with MS Office (Outlook, Word, Excel, and PowerPoint) and MS Teams.
Ability to multitask successfully and meet deadlines.
Strong problem-solving skills, initiative, and resourcefulness.
Approachable, friendly manner and ability to build relationships and work with varied personalities, including executives, employees, vendors, and customers.
Exceptional organizational skills and ability to manage multiple projects simultaneously.
Professionalism, prioritization, sound judgment, and accuracy.
Integrity and discretion in handling confidential information.
Ability to thrive in a dynamic, fast-paced, deadline-driven media environment.

Responsibilities

Proactively manage and prioritize complex executive calendars, resolve conflicts, and align time with business priorities.
Coordinate executive scheduling, travel arrangements, meeting preparation, and logistics across senior executives and their assistants.
Provide professional phone, email, and meeting coverage, using independent judgment to identify matters requiring immediate attention.
Prepare executives for meetings by confirming objectives, attendees, agendas, materials, locations, and follow-ups.
Coordinate client or employee catering, deliveries, and pickups when necessary.
Process and track expense reimbursements.
Handle sensitive and confidential information with discretion.
Maintain an accurate, up-to-date filing system.
Provide calendar backup support to other executive assistants as needed.
Coordinate recurring leadership meetings and organizational cadences, including agendas, pre-reads, presentations, room and technology requirements, catering, and participant communications.
Support preparation and distribution of leadership communications, Teams announcements, organizational updates, and event information.
Maintain organizational records, distribution lists, contact lists, and team reference materials.
Assist with special projects, including onboarding, leadership retreats and off-sites, initiatives, and events.
Help drive projects and initiatives that nurture team culture, including social events and team cadence.
Maintain punctual, regular, and consistent attendance.