Executive Assistant, Ad Products & Solutions

NBCUniversal•New York, NY

2d•$60,000 - $80,000•Hybrid

About The Position

NBCUniversal Advertising Products & Solutions develops and operates NBCUniversal’s advertising technology suite, supporting internal and external customers across its advertising business. The Executive Assistant supports senior leadership in the Ad Products & Solutions group as a proactive operational partner. The role helps manage executive priorities, coordinate the team’s operating rhythm, and ensure effective preparation, communication, and follow-through across the organization. The position currently follows a hybrid schedule, requiring work from the office at least four days per week; the company may change in-office requirements.

Requirements

At least 2 years of relevant experience supporting senior-level executives.
Exceptional verbal and written communication skills and strong interpersonal skills.
Ability to anticipate needs and work proactively with limited direction.
Experience coordinating large hybrid meetings and executive-level events.
Strong follow-through and ability to track commitments and complete administrative work.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Microsoft Teams.
Ability to multitask successfully and meet deadlines.
Strong problem-solving skills, initiative, and resourcefulness.
Approachable and friendly demeanor and ability to develop relationships and work with varied personalities, including executives, employees, vendors, and customers.
Exceptional organizational skills and ability to manage multiple projects simultaneously.
Outstanding professionalism, prioritization, judgment, and accuracy.
Integrity and discretion in handling confidential information.
Ability to thrive in a dynamic, fast-paced, deadline-driven media environment.

Responsibilities

Anticipate and coordinate executive scheduling, travel, meeting preparation, and logistical needs, including coordination with senior executives and their assistants.
Provide professional phone, email, and meeting coverage and use independent judgment to determine which matters require immediate attention.
Proactively manage and prioritize complex executive calendars, resolve conflicts, and align time with business priorities.
Prepare executives for key meetings by confirming objectives, attendees, agendas, materials, locations, and follow-ups.
Coordinate travel arrangements.
Serve as the primary contact when needed for client or employee catering, deliveries, and pickups.
Process and track expense reimbursements.
Handle sensitive and confidential information with discretion.
Maintain an accurate, up-to-date filing system.
Provide calendar backup support to other executive assistants as needed.
Coordinate recurring leadership meetings and organizational cadences, including agendas, pre-reads, presentations, rooms, technology, catering, and participant communications.
Support preparation and distribution of leadership communications, Teams announcements, organizational updates, and event information.
Maintain organizational records, distribution lists, contact lists, and team reference materials.
Assist with special projects, including onboarding new team members, leadership retreats and off-sites, initiatives, and events.
Help drive projects and initiatives that nurture team culture, such as social events and team cadence.
Maintain punctual, regular, and consistent attendance.