Executive Assistant

Newrez•Coppell, TX

1d•Onsite

About The Position

The Executive Assistant provides administrative support to senior executives, such as heads of divisions, departments, or administrative units. The role keeps the executive’s calendar up to date, coordinates company-wide travel arrangements, and helps plan meetings, including scheduling and arranging meals. It also produces and distributes reports to management and creates, edits, and distributes presentations and files, including highly confidential materials. The position may provide backup support to the CEO and President when needed by the CEO’s Executive Assistant. The role is based on-site at an assigned office location. It involves working in a cubicle hub, focusing on phone calls amid nearby conversations, and spending prolonged periods seated at a computer. Regular, punctual attendance is required. Occasional adjusted schedules, overtime, and evening or weekend hours may be needed to meet deadlines or business needs. Employees must have a smartphone meeting company security standards and be able to install apps such as Microsoft Authenticator.

Requirements

College degree required.
At least 3 years of experience as an Administrative Assistant.
Prior experience as an Executive Assistant supporting executive staff.
People-oriented, with excellent communication skills.
Good grammar and spelling.
Ability to maintain confidentiality when handling senior management issues and information.
Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
Experience working under pressure in a fast-paced environment.
Ability to multitask.
Strong organizational skills.
Articulate and clear speaking skills.
Regular and punctual attendance in accordance with the schedule established by leadership.
Ability to work on-site at the assigned office location.
Ability to work occasional adjusted schedules, overtime, and evening or weekend hours as business needs or deadlines require.
Ability to work in a cubicle hub and maintain focus on phone calls in a noisy environment.
Ability to perform sedentary work at a cubicle for prolonged periods and repetitive computer tasks, including typing and managing phone calls.
Ability to communicate effectively in English and accurately exchange information after identifying the correct procedures.
Must have a smartphone that meets company security standards and can install apps such as Microsoft Authenticator; employment is contingent on this requirement.

Nice To Haves

Experience coordinating meetings and travel.
Prior experience with management reporting.

Responsibilities

Maintain, update, and manage a senior executive’s calendar.
Provide general administrative support to the senior executive.
Receive and relay messages from internal and external sources.
Coordinate and schedule travel using corporate travel vendors or partners.
Schedule and coordinate meetings, including meals.
Produce and distribute reports.
Create, edit, and distribute PowerPoint presentations.
Create, maintain, and distribute files, including highly confidential files.
Provide backup support to the CEO and President as needed by the CEO’s Executive Assistant.
Perform related duties as assigned by a supervisor.

Benefits

Medical, dental, and vision insurance.
Health Savings Account with employer contribution.
401(k) retirement plan with employer match.
Paid maternity leave, parental bonding leave, and caregiver leave.
Adoption assistance.
Tuition and certification reimbursement.
Employee Mortgage Loan Program.
Employee Emergency and Disaster Fund for team members experiencing hardships.
One company-paid Volunteer Time Off day.
Matching Gifts Program, dollar-for-dollar up to $1,000.
Access to grants, nonprofit resources, and volunteer opportunities.
Employee Resource Groups and opportunities to participate in the company’s Corporate Social Responsibility program.