Executive Assistant

CommScope • Charlotte, NC

1d

About The Position

The Executive Assistant provides high-level executive and personal assistant support to senior leaders, managing their day-to-day activities efficiently and professionally. Responsibilities include complex calendar management, travel coordination, expense management, meeting and event planning, communications support, and handling confidential and sensitive information. The role also supports smooth office operations, serving as a key point of contact for visitors, employees, and external stakeholders. It oversees reception activities and provides broader administrative support to maintain an effective and welcoming workplace. The successful candidate is organized, proactive, and service-oriented, and can anticipate executive needs, manage competing priorities, exercise sound judgment, and maintain professionalism, discretion, and attention to detail in a fast-paced environment.

Requirements

• Previous experience in an Administrative Assistant, Executive Assistant, Receptionist, Office Coordinator, or similar role.
• Experience supporting senior leaders or executives.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Professional demeanor and exceptional customer service skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.

Nice To Haves

• Experience working in a corporate or professional services environment.
• Experience coordinating executive travel and expense management.
• Familiarity with meeting scheduling, travel booking, and expense management systems.

Responsibilities

• Provide dedicated administrative support to senior executives.
• Manage complex calendars, meetings, appointments, and scheduling conflicts.
• Coordinate domestic and international travel, including flights, accommodation, visas, transportation, and itineraries.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Take meeting minutes and track follow-up actions as required.
• Screen and prioritize communications and ensure timely responses.
• Assist with expense reports, purchase requests, invoice processing, and budget tracking.
• Maintain confidential records and sensitive business information.
• Support executive projects and strategic initiatives as requested.
• Serve as the primary point of contact for visitors, clients, vendors, employees, and the building property manager.
• Greet visitors and maintain a professional, welcoming office environment.
• Manage incoming calls, emails, correspondence, and general enquiries.
• Coordinate meeting room bookings and ensure rooms are prepared.
• Manage office access, visitor sign-in procedures, and security protocols.
• Maintain office supplies, stationery, and kitchen inventory.
• Liaise with building management, maintenance providers, and office vendors.
• Organize courier services, mail distribution, and deliveries.
• Coordinate office events, meetings, town halls, and employee engagement activities.
• Assist with onboarding activities for new employees and visitors.
• Maintain filing systems, records, and administrative documentation.
• Support procurement and vendor management processes.
• Ensure office policies and procedures are followed consistently.
• Identify opportunities to improve administrative processes and office efficiency.
• Coordinate business travel in line with company policies.
• Process travel and expense claims and maintain supporting documentation.
• Assist employees with travel-related enquiries and logistics.
• Work with travel management companies and suppliers as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed