Executive Assistant

Universal Music•Santa Monica, CA

About The Position

Universal Music Group is seeking a highly experienced, proactive, and resourceful Executive Assistant to support the General Manager of Interscope and the EVP & Chief Revenue Officer of IGA in Santa Monica, California. The role requires a trusted partner to senior executive leadership who can work independently, exercise discretion and sound judgment, anticipate executive needs, and manage competing priorities in a fast-paced, high-pressure environment. The successful candidate will build strong relationships across the organization, handle sensitive information professionally, and bring a solutions-oriented mindset, strong business acumen, and passion for the music industry. The Executive Assistant will manage complex calendars, communications, meetings, and travel; prepare executives for meetings; coordinate visitors and office logistics; maintain records and expense reports; and support presentations, business materials, and special projects. The role also involves coordinating with executive assistants and cross-functional teams, resolving administrative and operational challenges, and improving processes to increase executive effectiveness. The position calls for 6+ years of executive-level administrative support experience, ideally in the music or entertainment industry. The listed salary range is $49,520–$75,000; actual base salary depends on qualifications and other factors.

Requirements

At least 6 years of progressive experience providing direct executive-level administrative support.
Demonstrated ability to work independently with minimal direction and exercise sound judgment on behalf of senior executives.
Experience managing complex calendars, travel, communications, and competing priorities with autonomy and minimal supervision.
Demonstrated ability to anticipate executive needs and proactively manage day-to-day operations.
Significant experience handling confidential information and sensitive business matters discreetly and professionally.
Exceptional organization, attention to detail, follow-through, time management, and ability to manage complex workflows accurately.
Ability to manage competing priorities, navigate ambiguity, adapt quickly, and remain effective in a demanding, deadline-driven environment.
Strong interpersonal skills and ability to build trusted relationships with employees at all levels, senior leaders, external partners, and industry contacts.
Excellent written and verbal communication skills, including drafting polished communications and representing executive leadership professionally.
Proactive, solutions-oriented approach, with the confidence to take initiative, troubleshoot independently, and recommend process improvements.
Strong service orientation, professionalism, accountability, and ability to support multiple stakeholders.
Strong proficiency in Microsoft Outlook and Microsoft Office, including PowerPoint, Word, and Excel.

Nice To Haves

Experience supporting multiple senior executives simultaneously.
Music or entertainment industry experience.
Experience working in a fast-paced, high-volume environment where priorities shift frequently.
Experience supporting an EVP, President, General Manager, or comparable senior leader.

Responsibilities

Independently manage and proactively optimize complex executive calendars, meetings, and conference calls, resolving scheduling conflicts and balancing competing priorities.
Serve as a primary contact for internal and external stakeholders, manage requests and communications, and determine when matters require executive attention.
Anticipate executive needs and prepare for meetings by developing agendas, gathering materials, tracking follow-ups, and organizing relevant information.
Coordinate domestic and international travel, accommodations, ground transportation, and itineraries; manage changes and resolve travel issues.
Screen calls, manage interruptions, and determine the timing and escalation of urgent matters with discretion and sound judgment.
Maintain working knowledge of the artist roster, company structure, key employees, industry relationships, and external contacts.
Partner with other executive assistants and cross-functional teams to coordinate schedules, facilitate communications, and provide executive support and coverage.
Draft, edit, and distribute polished internal and external communications on behalf of executive leadership.
Organize and maintain executive correspondence, email archives, and deal communications, and follow up on outstanding items and business matters.
Create, update, and maintain presentations, briefing documents, reports, and other materials for executive meetings and business priorities.
Coordinate executive meetings and visitor experiences, including greeting guests, arranging tours, preparing meeting spaces, and organizing catering and logistics.
Troubleshoot day-to-day administrative and operational challenges, coordinating with IT and other internal partners as needed.
Manage travel and entertainment expense reporting, review and approve expenses as appropriate, and ensure accurate, timely processing under company policies.
Track vacation and other administrative information for salaried employees, maintain accurate records, and coordinate updates.
Oversee office-related administrative needs, including supplies, restaurant reservations, and executive and team logistics.
Identify opportunities to streamline administrative processes, improve organization, and address recurring needs.
Handle sensitive information and confidential business matters with professionalism, discretion, and integrity.
Take ownership of additional administrative responsibilities and special projects, independently managing deliverables through completion.

Benefits

Comprehensive medical, dental, and vision coverage, including 100% coverage for out-patient in-network mental health services.
Fertility coverage for eligible medical plan participants.
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more, up to $720 per year.
Student loan repayment assistance and tuition reimbursement.
401(k) with 100% immediate vesting on the first 5% of employee contributions, plus an additional UMG contribution.
Flexible paid time off for exempt employees; three weeks of PTO for non-exempt employees.
Two-week paid Winter Break.
Ten company holidays, including Juneteenth and Wellbeing Day.
Summer Fridays between Memorial Day and Labor Day.
Generous paid parental leave for every type of parent.