Executive Assistant & Content Production Coordinator

Blackstone Shooting Sports•Charlotte, NC

About The Position

Blackstone Shooting Sports is hiring a full-time Executive Assistant & Content Production Coordinator in Charlotte, NC. The role works directly with the Managing Partner and the in-house video content creator to translate marketing ideas into actionable next steps and keep video production moving for social channels and the website. The position serves as a liaison among the Managing Partner, internal marketing and content teams, and the outside marketing agency. It turns campaign ideas, product highlights, and talking points into briefs, then manages Asana boards to assign clear owners, due dates, timelines, and approval milestones. The coordinator adjusts priorities when urgent deals or trending products arise, communicates changes, and flags scheduling conflicts or approval delays to leadership. The role also manages the shoot calendar, protecting at least four filming days each week for the content creator. It prepares shot lists and product notes, gathers props and equipment, readies the filming space, confirms logistics, organizes footage and project files, and tracks edits and approvals. Basic production support may include trimming clips, adding captions, and exporting files. Success means teams understand what is due, who owns it, and what has changed, while the content creator arrives at prepared shoots and can spend at least four days each week filming.

Requirements

Experience in executive support, project coordination, marketing operations, or content production.
Strong organizational skills.
Clear written communication.
Discretion when working with leadership and handling sensitive information.
Comfort managing work in Asana, using shared calendars and documents, and juggling deadlines in a fast-paced environment.

Nice To Haves

Familiarity with AI tools.
Experience editing video for social media, websites, or other digital content.
On-set experience.

Responsibilities

Serve as liaison between the Managing Partner, internal marketing and content teams, and the outside marketing agency.
Turn campaign ideas, product highlights, and talking points into briefs.
Manage Asana boards and translate briefs into tasks with clear owners, due dates, timelines, and approval milestones.
Reprioritize work when last-minute deals or trending products require attention.
Update Asana, communicate schedule changes to teams, and flag conflicts or approval delays to leadership early.
Manage the shoot calendar and protect at least four filming days each week for the content creator.
Prepare shot lists and product notes, gather props and equipment, and prepare the filming space.
Confirm shoot logistics and flag missing items or schedule conflicts early.
Keep footage and project files organized.
Track edits and approvals and assist with basic editing tasks, including trimming clips, adding captions, and exporting files.