Executive Assistant & Content Production Coordinator

Blackstone Shooting Sports • Charlotte, NC

2d

About The Position

Blackstone Shooting Sports is hiring a full-time Executive Assistant & Content Production Coordinator in Charlotte, NC. The role works directly with the Managing Partner and the in-house video content creator to turn marketing ideas into clear next steps and keep video production for social channels and the website moving.

The position serves as a liaison among the Managing Partner, internal marketing and content teams, and the outside marketing agency. It translates campaign ideas, product highlights, and talking points into briefs, then manages Asana boards to assign owners, due dates, timelines, and approval milestones. The coordinator reprioritizes work as needs change, communicates updates, and flags scheduling conflicts or approval delays to leadership.

The role also manages the shoot calendar, protecting at least four filming days each week for the content creator. It prepares shot lists and product notes, gathers props and equipment, prepares the filming space, confirms logistics, organizes footage and project files, and tracks edits and approvals. Basic video tasks may include trimming clips, adding captions, and exporting files.

Success means teams understand what is due, who owns it, and what changes when priorities shift, while the content creator arrives at prepared shoots and spends at least four days a week filming.

Requirements

• Experience in executive support, project coordination, marketing operations, or content production.
• Strong organization and clear written communication.
• Discretion when working with leadership and handling sensitive information.
• Comfort managing work in Asana, using shared calendars and documents, and juggling deadlines in a fast-paced environment.

Nice To Haves

• Familiarity with AI tools.
• Experience editing video for social media, websites, or other digital content.
• On-set experience.

Responsibilities

• Serve as the liaison between the Managing Partner, internal marketing and content teams, and the outside marketing agency.
• Turn campaign ideas, product highlights, and talking points into briefs.
• Own Asana boards that translate briefs into tasks with clear owners, due dates, timelines, and approval milestones.
• Reprioritize work when last-minute deals or trending products need attention.
• Update Asana, communicate what has moved and when, and flag scheduling conflicts or approval delays to leadership early.
• Manage the shoot calendar and protect at least four filming days each week for the content creator.
• Prepare shot lists and product notes, gather props and equipment, and prepare the space before filming.
• Confirm shoot logistics, flag missing items or schedule conflicts early, and keep footage and project files organized.
• Track edits and approvals and assist with basic tasks such as trimming clips, adding captions, and exporting files.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed