Executive Administrative Assistant-(SSC for the Assistant Superintendent for Administration)

Frederick County Public Schools • Winchester, VA

1d

About The Position

The Executive Administrative Assistant serves as the SSC for the Assistant Superintendent for Administration. This full-time, 12-month position is assigned for 245 days and is effective for the 2026–2027 school year. The role performs a wide variety of responsible administrative tasks, coordinates work proactively, and anticipates upcoming meetings and deadlines. It requires professionalism, tact, confidentiality, discretion, flexibility, and the ability to communicate effectively with officials, administrators, teachers, parents, and the public. Compensation follows the Administrative Support Grade C10b Salary Scale, with credit based on years of full-time experience in a related position.

Requirements

• Knowledge of office management, business practices, files, and record-keeping systems.
• Knowledge of proper language usage, grammar, and spelling.
• Knowledge of public administration, supervisory principles, and public relations.
• Exhibit a high level of professionalism, tact, confidentiality, and discretion with information and communications received and given.
• Ability to keyboard at 65 words per minute.
• Ability to communicate effectively, orally and in writing.
• Six years of increasingly responsible secretarial experience, including four years as a secretary to a key administrator, preferably in a similar setting.
• High school diploma required.
• Notary Public.

Nice To Haves

• Ability to take shorthand, brief hand, and machine or computer dictation at 100 words per minute.
• Computer literacy and skill in Word, PowerPoint, Excel, Adobe Acrobat DC, Google Mail/Calendar, and Munis.
• An A.A. degree in office management or business administration, or equivalent combination, is highly preferred.

Responsibilities

• Perform a wide variety of responsible administrative tasks.
• Coordinate work proactively and anticipate upcoming meetings and deadlines.
• Understand and follow difficult oral and written instructions.
• Adapt office procedures and details to changing needs and requirements.
• Meet and deal effectively with officials, administrators, teachers, parents, and the public.
• Compose correspondence effectively and independently.
• Manage priorities while remaining flexible and calm in a fast-changing environment.
• Use office and computer skills to support administrative work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED