Administrative Assistant for Enterprise Strategy & Administration Group

U.S. Bank•Minneapolis, MN

3d•$24 - $32•Hybrid

About The Position

U.S. Bank is seeking a highly skilled, proactive, and professional Administrative Assistant to provide comprehensive support to two senior leaders—the Head of Strategic Financial Initiatives Executive and the Chief of Staff to the CEO—and their leadership team within the Enterprise Strategy and Administration organization. The role serves as a trusted business partner, supporting the efficient operation of leadership activities and helping advance business priorities in a fast-paced environment. It requires discretion, sound judgment, and professionalism when handling sensitive and confidential information. The assistant manages complex schedules, coordinates meetings and events, arranges domestic and international travel, processes expenses, supports business initiatives, and serves as a key point of contact for internal and external stakeholders. The role also supports leadership meetings, business reviews, planning activities, communications, onboarding, employee engagement, and special projects. It includes maintaining records, tracking deliverables, and identifying ways to improve administrative processes, using Microsoft 365, AI-enabled tools, collaboration platforms, and emerging technologies to improve productivity and operational effectiveness. The position expects standard business hours, with occasional schedule flexibility to support executive meetings, events, travel coordination, and other business priorities. A regular in-office presence is required, working from a U.S. Bank location three or more days per week. The listed pay range is $24.18–$32.21; the posting does not specify the pay period.

Requirements

High school diploma or equivalent required.
Proven experience in administrative, executive support, or related professional roles.
Demonstrated experience supporting senior leaders in a complex corporate environment.
Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other business productivity tools.
Exceptional organizational, planning, and time-management skills.
Demonstrated written and verbal communication skills.
Ability to prioritize multiple responsibilities while maintaining accuracy and professionalism.
Strong attention to detail and commitment to high-quality work.
Sound judgment, discretion, confidentiality, and ability to work independently.
Experience coordinating executive travel, calendar management, meeting planning, and expense reporting.

Nice To Haves

Associate's or bachelor's degree preferred.
Experience supporting executive-level leaders and leadership teams.
Experience coordinating strategic initiatives, business reviews, leadership meetings, and offsite events.
Experience preparing executive presentations, communications, and business materials.
Project coordination and process improvement experience.
Experience supporting leaders within a large corporate or financial services environment.
Familiarity with AI-enabled productivity and collaboration tools.

Responsibilities

Provide high-level administrative support to two senior leaders and their leadership team.
Safeguard sensitive and confidential information while supporting executive decision-making, organizational planning, personnel matters, and business operations.
Manage complex calendars, scheduling priorities, and meeting coordination across stakeholders and time zones.
Anticipate leadership needs and proactively address scheduling, logistical, and operational challenges.
Coordinate meeting logistics, including invitations, agendas, presentations, meeting materials, room reservations, catering, and technology requirements.
Arrange complex domestic and international travel, including flights, lodging, ground transportation, and itineraries, and resolve travel-related issues proactively.
Prepare and submit expense reports accurately and on time.
Serve as a key point of contact for internal and external stakeholders.
Support leadership meetings, business reviews, operating routines, and business planning activities.
Coordinate leadership communications, action-item tracking, and follow-up activities.
Prepare and distribute presentations, reports, organizational materials, and executive communications.
Partner with leaders, business partners, and administrative professionals to improve coordination and business effectiveness.
Support onboarding activities, employee engagement efforts, and organizational initiatives.
Plan and coordinate leadership meetings, offsites, workshops, town halls, and employee engagement events.
Manage event logistics, including facilities, catering, attendee communications, technology support, and meeting materials.
Develop and manage event timelines and ensure logistics and deliverables are completed accurately and on schedule.
Provide on-site or virtual support before, during, and after meetings and events as needed.
Coordinate administrative and operational aspects of business initiatives and special projects.
Track project timelines, deliverables, and action items.
Maintain organized records, files, and documentation.
Identify opportunities to improve administrative processes and operational effectiveness.
Use Microsoft 365 applications, AI-enabled tools, collaboration platforms, and emerging technologies to improve productivity and streamline workflows.

Benefits

Healthcare, including medical, dental, and vision coverage.
Basic term and optional term life insurance.
Short-term and long-term disability coverage.
Pregnancy disability and parental leave.
401(k) and employer-funded retirement plan.
Paid vacation of two to five weeks, depending on salary grade and tenure.
Up to 11 paid holiday opportunities.
Adoption assistance.
Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
Comprehensive benefits package, including incentive and recognition programs, equity stock purchase, 401(k) contribution, and pension, subject to eligibility requirements.