Executive Assistant

BPCM•New York, NY

1d•Hybrid

About The Position

The Executive Assistant provides high-level administrative support to two agency partners, working alongside agency leadership and gaining exposure to client relationships, campaigns, and the day-to-day operations of a PR firm. The role includes calendar and meeting management, travel arrangements, preparing meeting and client presentation materials, managing correspondence, and supporting office operations. The assistant also handles expense reports, invoices, contact lists, files, confidential records, and personal ad hoc duties. As needed, the role provides backup support for the Office Manager, assists with recruitment and onboarding logistics, and contributes to team events and engagement initiatives. The position is hybrid and requires at least four days in the office each week, with up to five days possible on occasion.

Requirements

1–2 years of experience in an administrative, executive assistant, or office management role.
Strong organizational skills and ability to manage multiple tasks simultaneously.
Exceptional written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and Google Workspace.
Positive, proactive, and adaptable attitude, with willingness to take on new tasks and responsibilities.
Willingness to pitch in across the agency as needed.

Nice To Haves

Administrative experience in a creative or fast-paced environment.
Experience or interest in PR or creative industries.

Responsibilities

Provide high-level administrative support to two partners, including calendar management, meeting scheduling, and travel arrangements.
Prepare documents, presentations, and other materials for meetings and client presentations.
Screen calls, emails, and other correspondence, prioritizing and responding on behalf of the partners when necessary.
Assist with day-to-day office needs and support smooth operations for the leadership team.
Prepare and file expense reports and invoices accurately and on time using Excel and expense software, including SAP Concur.
Maintain organized and up-to-date contact lists, files, and confidential records.
Handle personal ad hoc duties as needed.
Provide backup coverage for the Office Manager, including office supply needs, vendor coordination, and general operational inquiries.
Support recruitment and onboarding logistics when needed, including scheduling interviews and coordinating with candidates.
Contribute to agency culture by supporting team events and engagement initiatives.