Executive Assistant to the COO
About The Position
RIVO is an employee-centric financial services company in downtown San Diego, founded on the values of Respect, Integrity, Value, and Opportunity. The Executive Assistant supports the Chief Operating Officer as a trusted partner, helping drive efficiency, organization, and execution across a range of priorities. The role suits a polished, proactive professional who communicates confidently, anticipates needs, and thrives in a fast-paced environment. The position manages the COO’s complex calendar and scheduling requests; prepares the executive for meetings and presentations by gathering information, creating briefing materials, tracking action items, and coordinating follow-up; and supports communication with internal and external stakeholders. It also coordinates special projects, travel, meetings, appointments, events, vendors, and other logistics. The Executive Assistant is expected to identify workflow improvements and use technology and AI tools to support productivity and executive effectiveness.
Requirements
- Exceptional verbal and written communication skills and the ability to interact professionally at all levels.
- Executive presence, sound judgment, and a high degree of professionalism.
- Ability to anticipate needs, think proactively, and solve problems independently.
- Strong discretion and experience handling sensitive and confidential information.
- Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment.
- Resourcefulness, attention to detail, and accountability for outcomes.
- Proficiency with Microsoft Office, Outlook, Teams, and modern productivity tools.
- Comfort leveraging AI tools to improve efficiency and streamline work processes.
Responsibilities
- Manage the COO’s complex calendar, assess competing demands, optimize scheduling, and serve as the primary point of contact for scheduling requests and executive availability.
- Prepare the COO for meetings, presentations, and key interactions by gathering information, preparing briefing materials, tracking action items, and coordinating follow-up.
- Partner with organizational leadership and management, draft professional communications, and facilitate communication with internal and external stakeholders.
- Coordinate special projects and key initiatives by tracking deliverables, coordinating resources, and ensuring deadlines are met accurately and accountably.
- Coordinate executive travel, meetings, appointments, and other logistics.
- Support event planning and execution and maintain relationships with vendors and external partners as needed.
- Identify workflow improvements and use technology and AI tools to improve productivity, organization, and executive effectiveness.
Benefits
- Up to $5,000 annually in childcare reimbursement.
- Fertility treatment coverage.
- Free weekly group workouts.
- Company happy hours and events.
- Access to Padres tickets through season-long raffle drawings.
- Free coffee, energy drinks, and snacks.
- Company-paid parking or MTS pass.
- Opportunity to earn a perfect attendance incentive.
- Company-paid holidays and PTO.
- Medical, dental, and vision plans with a 70/30 cost share.
- 401(k) plan with employer matching.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
