Executive Assistant to To The CEO

Valvoline•Cincinnati, OH

9h•Onsite

About The Position

The Executive Assistant to the CEO provides comprehensive administrative and business support, serving as a trusted point of contact for internal and external stakeholders. The role independently manages complex day-to-day priorities, anticipates the CEO’s needs, and supports business and strategic objectives through preparation, organization, communication, and follow-through. It coordinates across functions, manages confidential information, supports executive decision-making, leads executive meeting and event logistics, coordinates small-to-medium-sized projects, oversees related departmental operations, and improves ways of working within the executive’s area. The position also serves as the designated point of contact for the Global Headquarters office, coordinating office operations, facilities, services, events, communications, and executive-related logistics. The role is primarily office-based and may require limited domestic or international travel, generally up to 10%.

Requirements

Associate degree required.
At least 5 years of progressively responsible administrative, executive support, project coordination, or related business-support experience, including experience supporting senior leadership.
Experience working in a complex organization with multiple priorities, functions, and stakeholders.
Strong written and verbal communication skills and the ability to interact professionally with executives, employees, and external stakeholders.
Strong organizational, planning, and time-management skills, including the ability to manage complex and changing priorities while maintaining accuracy and follow-through.
Demonstrated judgment, discretion, problem-solving, and decision-making skills, with the ability to work independently.
Advanced proficiency with Microsoft Office and digital collaboration tools, including PowerPoint, Outlook, and Teams.
Strong project coordination and meeting/event management capabilities.
Ability to learn new systems, processes, and business concepts and adapt to changing organizational needs.
Demonstrated executive presence, professionalism, emotional intelligence, and resilience.
Ability to build effective relationships and influence outcomes across functions without formal authority.
Ability to travel as needed, generally up to 10%.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provide comprehensive administrative and business support to the CEO, including complex calendar management, domestic and international travel, itineraries, correspondence, presentations, meeting preparation, and stakeholder coordination.
Anticipate the CEO’s needs and proactively manage priorities, schedules, information, materials, and follow-up.
Develop working knowledge of the CEO’s business priorities, goals, and organizational needs while maintaining confidentiality and discretion.
Build relationships and coordinate across departments, functions, and internal and external stakeholders to facilitate communication, alignment, and execution.
Plan and coordinate executive and leadership meetings, events, and high-profile engagements, including agendas, presentations, materials, minutes, action tracking, logistics, and follow-up.
Coordinate small-to-medium-sized projects and special assignments, managing timelines, stakeholders, deliverables, communications, and follow-through.
Support executive governance processes and organizational initiatives, including planning committees.
Serve as the designated point of contact for the Global Headquarters office, coordinating office operations, facilities, services, events, communications, and executive-related logistics.
Oversee departmental administrative and operational activities as needed, including Executive Admin budget management, invoices, expense reports, onboarding and offboarding coordination, space planning, equipment, supplies, and related office needs.
Identify and implement improvements to administrative processes, systems, tools, and ways of working within the executive’s area.
Contribute to the broader administrative function by sharing knowledge, tools, and practical best practices with peers.