Executive Assistant to the Executive Director

Galveston County Health District•Texas City, TX

About The Position

Galveston County Health District is seeking an organized, professional, and detail-oriented Executive Assistant to coordinate Executive Office operations and provide direct administrative support to the Executive Director. The position also supports executive leadership, the United Board of Health (UBOH), and the Animal Services Advisory Committee (ASAC) as needed, and assists with organizational website and social media communications. The role operates in a fast-paced environment and may support public health emergency response activities, including evenings and weekends as needed. The Executive Assistant coordinates office workflow, calendars, meetings, events, training, travel, correspondence, communications, meeting records and materials, purchasing and billing documentation, and budget tracking. The position serves as a contact for internal and external stakeholders and communicates information on behalf of the Executive Director as needed. The position is open until filled.

Requirements

High school diploma or equivalent required; equivalent combinations of education and experience may be considered.
Five or more years of experience providing administrative support to an executive-level manager.
Excellent written and verbal communication skills.
Strong proficiency in Microsoft Office.
Ability to coordinate projects, prioritize shifting demands, work independently, and exercise sound judgment.
Commitment to confidentiality, professional customer service, and compliance with organizational policies and HIPAA.
Reliable transportation.
Must possess a valid Texas driver's license within 30 days of employment; a motor vehicle record check may be required, if applicable.
Must comply with GCHD immunization policy and pass criminal background and drug/alcohol screening.

Nice To Haves

Bachelor's degree preferred.
Experience with website and social media content management preferred.
Experience in public health or healthcare preferred.

Responsibilities

Coordinate Executive Office administrative workflow and support the Executive Director, Executive Leadership Team, United Board of Health, and Animal Services Advisory Committee.
Coordinate calendars, meetings, events, trainings, travel logistics, correspondence, and executive office communications.
Maintain confidential records and sensitive information with discretion and sound judgment.
Support UBOH and ASAC meetings, including records retention, meeting materials, orientations, appointments, and compliance with applicable procedures and bylaws.
Prepare presentations and coordinate strategic planning and town hall meeting logistics.
Communicate information on behalf of the Executive Director as needed.
Coordinate purchase requisitions, contracts, billing and purchasing documentation, credit card reconciliation, invoicing, and budget tracking.
Update the organization's website and assist with social media content, newsletters, reports, and communications standards.
Serve as a point of contact for internal and external stakeholders and coordinate with departments and community partners.
Support public health emergency response activities, including evenings and weekends as needed.
Perform other duties as assigned.