Executive Assistant to the GM/COO

Colleton River Club•Bluffton, SC

17h

About The Position

The Executive Assistant to the GM/COO is a trusted partner to the club’s General Manager/Chief Operating Officer, coordinating the executive’s day-to-day operations and supporting the Board, committees, management team, and members. The role manages a fast-moving calendar and correspondence, records weekly leadership meetings, tracks commitments, attends meetings, consolidates the club’s calendars, and provides administrative support for renovations and special projects. The position stewards good governance by building the Board and committee calendar; preparing agendas and packets; taking official minutes; maintaining the Board Motion Book and policy manual; supporting the Nominating Committee; and welcoming new Board members. It also administers member voting through a third-party platform with accuracy, confidentiality, and neutrality. The Executive Assistant contributes to member and organizational communications, including the weekly Communiqué, mobile-app notifications, the member website, and welcome and thank-you letters. The role assists the COO in preparing clear, timely communications for the Board, committees, and management team. The position offers a seat at the table with club leadership and a workplace framed by live oaks and river views. Compensation is competitive and commensurate with qualifications and experience, with a comprehensive benefits package.

Requirements

Three to five-plus years of executive-level administrative support experience, including work with a Board or governing body.
Excellent writing, editing, and minute-taking skills.
Advanced Microsoft Office skills.
Comfort with member websites, mobile apps, e-blast tools, and design software.
Associate’s degree or equivalent experience.
Availability for occasional evening Board meetings, elections, and annual meetings.
Polished communication, discretion, and the ability to remain composed when priorities collide.

Nice To Haves

Experience supporting a GM, COO, or CEO.
Experience in a private club, HOA, or POA setting.
Bachelor’s degree preferred.
Notary Public a plus.

Responsibilities

Manage the GM/COO’s calendar and correspondence.
Record weekly leadership meetings and track commitments through completion.
Attend meetings and consolidate the club’s calendars.
Provide administrative support for renovations and special projects as they arise.
Build the Board and committee calendar and prepare agendas and packets.
Take minutes that serve as the official record.
Maintain the Board Motion Book and policy manual.
Support the Nominating Committee and welcome new Board members.
Run member voting through a third-party platform accurately, confidentially, and neutrally.
Contribute to the weekly Communiqué, mobile-app notifications, member website, and letters of welcome and thanks.
Assist the COO in shaping communications to the Board, committees, and management team.