Executive Assistant

Impact Genome•Chicago, IL

1d•Onsite

About The Position

Impact Genome is a fast-growing SaaS company that measures social change and helps government programs, NGOs, and nonprofits verify and demonstrate their impact. The Executive Assistant supports the CEO, who leads Impact Genome and Mission Measurement and engages with government agencies, Fortune 500 companies, foundations, and other partners. The role owns the CEO’s inbox and calendar, communicates on his behalf, prepares him for important meetings, and ensures follow-ups are completed. It also involves research, quick analyses, presentations, travel and event coordination, and building workflows and systems—including through AI and automation—to keep priorities moving. The position is based in the company’s Lincoln Park-area Chicago office and is fully in person five days a week. It reports directly to the CEO. Travel is likely, at up to one or two trips per month. The job can involve multiple simultaneous priorities and days that do not always end at 5 p.m.

Requirements

At least 5 years of experience supporting a high-velocity CEO, founder, or senior executive.
Demonstrated ability to build systems and structures that keep work moving while adapting to shifting priorities.
Ability to work quickly and accurately, with exceptional attention to detail.
Strong writing and editing skills, including the ability to write in another person’s voice for senior government and corporate audiences.
Technology fluency and daily use of AI and efficiency tools; the company uses Claude.
Experience in a startup, high-growth company, or consulting environment.
Advanced Microsoft 365 skills.
Poise and discretion when working with senior leaders and confidential information.
Ownership, initiative, ambition, and commitment.
Legally authorized to work in the United States; visa sponsorship is unavailable.

Nice To Haves

Bachelor’s degree preferred, but not required.

Responsibilities

Triage, prioritize, and respond to the CEO’s inbox on his behalf, escalating only matters that require his attention.
Manage the CEO’s calendar and time across two companies, coordinating meetings with clients, government partners, funders, and investors and determining what to delegate or decline.
Draft correspondence in the CEO’s voice for federal officials, corporate executives, funders, and partners, ensuring it is clear and error-free.
Prepare the CEO for key meetings with attendee information, context, open items, and objectives; record decisions and follow up on commitments.
Research and synthesize information and produce quick analyses, trackers, and presentations on short notice.
Manage the CEO’s open threads, keep priorities visible, connect him with the right people at the right time, and represent him with sound judgment and discretion.
Book travel and coordinate speaking engagements and events end-to-end.
Handle documents, e-signatures, purchases, and expenses.
Build and continuously improve workflows, templates, and trackers, using AI and automation where they save time.