Executive Assistant

Maven Recruiting Group•San Francisco, CA

1d•Hybrid

About The Position

An early-stage AI company is seeking an Executive Assistant to partner closely with its CEO and founder. The role is based in San Francisco, California, with a hybrid schedule requiring three days onsite. Compensation is $140,000–$160,000 base salary, depending on experience, plus benefits. The Executive Assistant will bring structure and clarity to the CEO’s increasingly complex schedule and help the founder focus on high-impact priorities. The role extends beyond calendar management: the assistant will learn the CEO’s priorities, relationships, and working style to anticipate needs, exercise judgment, and make thoughtful decisions on the CEO’s behalf. As an early team member, the assistant may also contribute to projects and operational initiatives as the company grows.

Requirements

Previous experience supporting a founder, CEO, or senior executive in a fast-paced environment.
Exceptional organization and strong instincts around prioritization and time management.
Intellectual curiosity and enjoyment of working with highly analytical, cerebral people.
Comfort operating in an early-stage environment where priorities can evolve quickly.
Ability to absorb context, connect dots, and make sound judgment calls without extensive direction.
Warmth, professionalism, and high emotional intelligence, with the ability to build trust across a wide range of personalities.
Low ego and willingness to move between strategic and practical work.
Interest in technology and AI; prior AI expertise is not required.

Responsibilities

Own a dynamic and highly fluid executive calendar, balancing internal priorities, external relationships, and focused work.
Manage complex scheduling, meeting preparation, travel, and logistics for the CEO.
Serve as a trusted point of contact for investors, candidates, advisors, partners, and other key relationships.
Anticipate conflicts, priorities, and needs before they become urgent.
Create structure around a fast-moving flow of information, decisions, follow-ups, and commitments.
Partner with the CEO to protect their time and direct attention toward the company’s most important priorities.
Support occasional special projects, company initiatives, and operational needs as the organization scales.
Handle highly confidential and sensitive information with exceptional judgment and discretion.