Executive Assistant and Operations Coordinator
About The Position
Lexical Intelligence is seeking a motivated, highly organized, and proactive Executive Assistant and Operations Coordinator to support company leadership, contribute to daily operations, and help the company grow. The role spans executive administrative support, human resources, operational coordination, business support, and project coordination. The successful candidate will have experience in executive administrative support, HR, and operations, take initiative, work collaboratively, and find creative solutions to keep people, projects, and priorities moving forward. Employees must comply with company security and privacy policies, protect sensitive information, and complete required cybersecurity training. Candidates must be authorized to work in the United States and may be subject to background and reference checks. The position is remote in the Washington, DC metropolitan area (DC, MD, VA).
Requirements
- Bachelor's degree in Business Administration, Human Resources, Communications, or a related field.
- Minimum of 2 years of relevant professional experience, including demonstrated HR experience.
- Proven experience in executive support, scheduling, and administrative coordination.
- Excellent organizational, written, and verbal communication skills.
- Proficiency in Google Suite and Word Applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to manage competing priorities, exercise sound judgment, and maintain confidentiality.
- Must be authorized to work in the United States.
Nice To Haves
- Experience supporting executive leadership or small-business operations.
- Experience with recruitment, candidate screening, and employee onboarding.
- Familiarity with government contracting or professional services.
- Experience using project management and AI-assisted productivity tools.
- Experience coordinating purchasing, vendor relationships, or contract renewals.
Responsibilities
- Manage leadership calendars, coordinate meetings, prepare materials, and track action items and follow-ups.
- Support job postings, resume reviews, candidate screenings, interview scheduling, and employee onboarding.
- Monitor purchasing needs, subscriptions, vendor relationships, contract renewals, and administrative deadlines.
- Assist with research, document preparation, internal communications, and coordination of strategic initiatives.
- Track deliverables, maintain organized records, and proactively identify upcoming priorities and deadlines.
- Comply with company security and privacy policies, protect sensitive information, and complete required cybersecurity training.
Benefits
- Full health and dental coverage for the employee and dependents at no cost.
- Retirement and HSA accounts.
- Short- and long-term disability insurance.
- Life and accident insurance.
- Paid time off.
- 11 federal holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
