Executive Assistant/Executive Operations Coordinator
About The Position
Seventh Sense seeks an Executive Operations Coordinator / Executive Assistant to support leadership readiness, administrative coordination, and operational follow-through for the agency's Office of Administrative Services (OAS). The position combines executive administrative support with disciplined tracking of priorities, decisions, commitments, and cross-divisional activities. Initial participation in the OAS Tiger Team will build knowledge of the office’s services, stakeholders, and leadership priorities. The role coordinates leadership calendars, meetings, schedules, and cross-divisional logistics; prepares meeting and briefing materials; records decisions and action items; and helps ensure timely follow-through. It also supports reporting, approved initiatives, records management, and practical improvements to administrative processes. The expected contribution is to protect leadership time, improve meeting and decision readiness, and strengthen accountability and follow-through across OAS. This position is onsite in Alexandria, VA. Seventh Sense will contribute over $1,500 annually to a transportation FSA to support the commute. Hiring timeframe: upcoming.
Requirements
- High proficiency in verbal and written communication.
- Demonstrated executive administrative or operations-coordination experience.
- Strong calendar management, meeting preparation, writing, and organizational skills.
- Ability to distinguish decisions, actions, unresolved issues, and informational updates.
- Reliable follow-through across multiple stakeholders and competing deadlines.
- Judgment to anticipate needs, resolve routine coordination issues, and recognize when escalation is appropriate.
- Discretion when handling leadership, personnel, or other sensitive information.
- Ability to learn organizational responsibilities quickly and coordinate respectfully across divisions.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared document environments.
- High school diploma and 8 years of experience, or associate's degree and 6 years of experience.
- Ability to obtain a public trust clearance.
- Ability to improve administrative processes while maintaining accurate records and established controls.
Nice To Haves
- Experience supporting a virtual team environment.
- Experience providing support to federal leadership or executives in a complex organization.
- Experience coordinating cross-functional initiatives, recurring reporting, and action tracking.
- Experience preparing leadership briefings and maintaining executive correspondence and decision records.
- Experience in a customer support function.
Responsibilities
- Coordinate leadership calendars, meetings, schedules, and cross-divisional logistics.
- Anticipate meeting and briefing needs, obtain required inputs, and prepare agendas, read-aheads, presentations, and supporting materials.
- Capture meeting decisions, action items, responsible parties, deadlines, dependencies, and unresolved questions.
- Maintain action and decision records and coordinate timely follow-up.
- Identify missing inputs, conflicting deadlines, and overdue commitments; elevate issues through established channels.
- Prepare concise, executive-ready updates that distinguish progress, outstanding issues, and decisions needed.
- Coordinate information from OAS divisions for recurring reports, briefings, and leadership engagements.
- Support the Strategic Integration and Reporting Lead through timely reporting inputs, scheduling, documentation, and follow-up.
- Support best-practice reviews, pilots, and other approved initiatives through administrative coordination and decision tracking.
- Maintain organized records, reference materials, templates, and coordination procedures.
- Identify recurring administrative obstacles and recommend practical improvements.
Benefits
- Medical, dental, and vision insurance.
- 401(k) plan with generous company match and immediate vesting.
- PTO and 11 paid holidays.
- Employee Assistance Program.
- Accident and Critical Care insurance options.
- Transportation FSA contribution of over $1,500 annually.
- A day off to celebrate your birthday.
- A day off on your company anniversary date.
- A day off to volunteer for a community service project of your choice.
- Bonus Plan tied to company, team, and individual success.
- Peer-to-peer recognition platform.
- Professional development opportunities, including AI & Data Literacy Skills training and Federal Acquisition training.
- Resources to assist with family life and mental wellbeing.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
