Executive Assistant & Operations Coordinator

ADP•Florham Park, NJ

5d•Hybrid

About The Position

ADP is hiring an Executive Assistant/Operations Coordinator to provide executive and operational support to senior SBS leadership, including the SVP of Core SBS, VP of Operations, and, as needed, the SBS President. The role is a trusted partner responsible for managing executive priorities, coordinating resources, and leading the planning, resourcing, and execution of large-scale internal meetings, events, and initiatives. The ideal candidate is highly organized, proactive, and skilled at managing multiple priorities while collaborating across diverse stakeholders. The position is hybrid, working in the office three days a week and from home two days a week. Domestic travel throughout the U.S. is required as needed to support leadership meetings, offsites, organizational events, and strategic initiatives. Overnight travel is required, with a minimum of four trips annually and additional travel based on business needs; estimated travel is approximately 10–20%.

Requirements

At least 3 years of experience supporting executives or business leaders, or managing projects and initiatives.
Strong organizational, communication, and stakeholder management skills.
Advanced proficiency with Microsoft Office, Outlook, Teams, and PowerPoint.
Ability to manage multiple priorities in a fast-paced environment.
Experience handling confidential information with discretion.
Willingness and ability to travel domestically as needed; approximately 10–20% travel, including overnight trips.
A college degree is not required; relevant skills to perform the job are more important.

Responsibilities

Provide confidential support to senior SBS executives.
Manage complex calendars, travel, meeting schedules, and executive communications.
Prepare presentations, reports, correspondence, and meeting materials.
Coordinate follow-up on key action items and leadership priorities.
Prepare, submit, and reconcile executive expense reports and reimbursements using Concur, ensuring accuracy and compliance with company policies.
Handle sensitive information with professionalism and discretion.
Lead the planning, coordination, and execution of large-scale SBS and ADP internal meetings, leadership events, and organizational initiatives.
Coordinate resources, timelines, deliverables, and stakeholder communications to ensure successful outcomes.
Track progress on key projects and operational priorities, identify risks, and drive resolution.
Prepare executive summaries, dashboards, and status updates for leadership review.
Facilitate cross-functional collaboration and alignment across teams.
Serve as a central point of coordination between leadership teams and business partners.
Support divisional communications, employee engagement activities, and leadership meetings.
Identify opportunities to improve processes, efficiency, and organizational effectiveness.
Travel domestically throughout the U.S. to support leadership meetings, offsites, organizational events, and strategic initiatives.