Business Operations Coordinator / Executive Assistant

Simplex•Austin, TX

2d•Remote

About The Position

This remote-first role is based in Austin, Texas. The Executive Assistant will support the company as it grows and scales in a fast-moving startup environment. The position calls for someone who can work independently, think proactively, and take end-to-end ownership of varied commitments and projects, freeing leadership to focus on growth. Experience level and familiarity with particular software programs are less important than the ability to deliver results. The role includes supporting the CEO and leadership with a shifting portfolio of operational tasks; managing vendor and platform relationships; onboarding new employees; coordinating schedules and meetings; handling finance administration and purchasing; updating company social channels; and assisting with errands and events as needed.

Requirements

Demonstrated ability to get things done; candidates may be junior or experienced.
Able to operate independently, think proactively, and take ownership of work through completion.
Defaults to independently researching and troubleshooting problems before seeking help; escalates with a proposed solution.
Works with urgency, closes loops the same day, and prevents tasks from remaining in limbo.
Comfortable with modern web and mobile tools, quick to learn new software, and fully proficient in Google Workspace and Microsoft Office.
Organized and reliable, punctual, and able to track commitments so tasks do not fall through the cracks.
Strong written communication skills; proactively keeps stakeholders informed and represents the company well with vendors and partners.
Adaptable generalist willing to take on varied and unfamiliar tasks.
Previous experience in an early-stage or high-growth startup environment.

Responsibilities

Own commitments and projects from start to finish, driving progress and closing all outstanding loops.
Take on a broad and changing portfolio of activities to reduce the CEO's workload and allow leadership to focus on growth.
Serve as the point of contact for operational vendors and platforms, including HR providers, Paychex, Zoho, and other business partners; keep accounts current and resolve issues.
Guide new employees through onboarding, including insurance enrollment and payroll setup.
Coordinate leadership meetings and calls, and create and maintain agendas.
Complete expense reports and handle company purchasing.
Keep company social media channels updated.
Run company errands and support events when needed.