Executive Assistant & Business Operations Coordinator
About The Position
The Executive Assistant & Business Operations Coordinator serves as a strategic partner to the Business Owner of a growing company based in Morris County, New Jersey. This role combines executive support, business operations coordination, employee scheduling, travel management, project follow-up, and personal assistance. The position suits a resourceful, adaptable professional who can manage varied responsibilities in a dynamic small-business environment and take initiative as priorities evolve. The role is hybrid, with up to three days per week in the office and the remaining days potentially worked remotely based on business needs. Candidates must reside in Morris County, New Jersey, and have a valid driver's license and reliable transportation. Occasional flexibility outside traditional business hours may be needed to support travel coordination, schedule changes, or executive priorities.
Requirements
- At least 5 years of experience in an Executive Assistant, Office Manager, Administrative Manager, Operations Coordinator, or similar role.
- Experience supporting senior executives, business owners, or entrepreneurs.
- Excellent organizational, communication, and time-management skills.
- Strong attention to detail and follow-through.
- Ability to manage multiple priorities and changing deadlines.
- Advanced proficiency with Microsoft 365, including Outlook, Excel, Word, PowerPoint, and Teams.
- High degree of professionalism, discretion, and integrity.
- Valid driver's license and reliable transportation.
- Residence in Morris County, New Jersey.
Nice To Haves
- Experience in a small or entrepreneurial business environment.
- Recruiting and onboarding experience.
- Familiarity with payroll and HR administration.
- Project coordination or operations management experience.
Responsibilities
- Manage the Business Owner's calendar, appointments, meetings, and priorities.
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and logistics.
- Screen and prioritize email, phone calls, and correspondence.
- Prepare presentations, reports, meeting materials, and business documents.
- Track follow-up items and ensure timely completion of action items.
- Liaise between the Business Owner, employees, clients, vendors, and business partners.
- Assist with day-to-day operational and administrative activities.
- Coordinate company meetings, events, and special projects.
- Support recruiting efforts, including interview scheduling and candidate communications.
- Assist with onboarding activities and employee coordination.
- Support payroll-related administrative processes and business documentation.
- Coordinate vendor communications and maintain business records.
- Help identify and implement process improvements to increase organizational efficiency.
- Coordinate employee schedules, meetings, and training events.
- Arrange employee travel and maintain detailed itineraries.
- Communicate scheduling changes and updates effectively.
- Support workforce and calendar coordination as business needs require.
- Coordinate personal appointments and scheduling for the Business Owner.
- Assist with personal travel arrangements and logistics.
- Research products, services, vendors, and special projects.
- Handle occasional personal administrative matters with discretion and professionalism.
- Maintain strict confidentiality regarding business and personal matters.
- Contribute to additional business functions as needs arise.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
