Executive Assistant & Operations Coordinator
About The Position
Lily and Fox is seeking an Executive Assistant & Operations Coordinator to partner with CEO Sean Barry as a trusted, proactive coordinator of professional and personal priorities. The role focuses on protecting the CEO’s time, supporting business execution, coordinating hiring, and keeping business and family logistics running smoothly. The successful candidate will bring structure to fast-moving work by anticipating needs, creating systems, and handling details with precision and discretion. The position includes managing email and calendars, coordinating recruiting workflows, organizing business and personal schedules and travel, communicating with suppliers, and keeping the team aligned through delegation and follow-up. It also involves building dashboards, standard operating procedures, and checklists; handling personal administration; supporting relationships; and taking on special projects. This is a full-time, on-site position.
Requirements
- Be assertive, polished, highly organized, and energetic.
- Take ownership and bring structure to complex or chaotic situations.
- Demonstrate attention to detail and a bias for action.
- Show thoughtfulness, discretion, and initiative.
- Adapt between varied tasks, such as arranging reservations and scheduling interviews.
Responsibilities
- Triage the CEO’s email and calendar, prioritizing critical matters and protecting focus time.
- Own hiring workflows, including posting roles, screening candidates, coordinating interviews, and preparing the CEO as needed.
- Build weekly systems for business and personal priorities.
- Triage and respond to supplier communications.
- Coordinate family logistics with the CEO’s partner, including family and social events.
- Create systems for task delegation, decision triage, and information flow.
- Book meetings and flights and coordinate family plans.
- Delegate tasks, follow up on deliverables, prepare agendas, and support team coordination.
- Create dashboards, SOPs, and checklists for business rhythms, family routines, and administrative tasks.
- Track subscriptions, organize receipts, and liaise with accountants on the CEO’s personal administration.
- Send gifts, manage contacts, and prepare background summaries to support relationships.
- Take on special projects, cross-department coordination, and ad hoc leadership requests.
Benefits
- Attractive salary and equity.
- Company-paid medical, dental, vision, life, and disability insurance.
- Five weeks of PTO per year, including vacation, sick time, and holidays.
- 401(k).
- Coaching and training.
- Opportunities to learn new skills and grow with the company.
- Opportunity to be part of a fast-growing international business.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
