Executive Assistant to the CMO
About The Position
The Executive Assistant provides high-level, confidential support to the Chief Marketing Officer (CMO). The role manages day-to-day operations, aligns competing priorities, and supports the execution of key initiatives. It involves managing a complex schedule, coordinating meetings and communications, and supporting the CMO’s engagement with internal and external stakeholders. The Executive Assistant also partners across teams to keep work moving and ensure follow-through. The position supports strategic initiatives led by departments under the CMO, including Marketing, Media/Digital, Creative, Membership, Events, and Research. It also supports executive events, high-profile meetings, Board-related logistics, and executive operations. The role requires a hybrid, on-site presence, with three days in the office (Tuesdays and Wednesdays required, plus one flexible day) and Fridays remote.
Requirements
- 5–7 years of experience and a strong understanding of executive operations and C-suite support.
- High attention to detail, with strong organization and time-management skills.
- Ability to prioritize competing demands and adapt quickly as priorities change.
- Clear, professional written and verbal communication.
- Strong judgment and discretion when handling sensitive information.
- Ability to anticipate needs and act with limited direction.
- Proficiency in Microsoft Office, calendar management, and virtual meeting tools.
- Experience coordinating across teams and managing stakeholders.
- Ability to manage projects, track deliverables, and ensure follow-through.
- Strong problem-solving skills and a solutions-oriented mindset.
- Ability to build relationships and work effectively across all levels of the organization.
- Comfort supporting high-profile executives in fast-paced environments.
- Applicants must be authorized to work for any employer in the United States; visa sponsorship or transfer is not available.
Nice To Haves
- Some AI fluency is ideal.
Responsibilities
- Manage the CMO’s calendar, meetings, and travel across multiple priorities.
- Anticipate scheduling conflicts and adjust schedules to align with business needs.
- Serve as a point of contact for internal and external stakeholders.
- Handle sensitive information with discretion.
- Coordinate executive meetings, agendas, and materials.
- Capture meeting notes, track action items, and ensure follow-up.
- Support Board-related logistics and communications as needed.
- Manage inbox flow, prioritize requests, and ensure timely responses.
- Draft and edit communications on behalf of leadership.
- Coordinate across teams to ensure alignment on priorities.
- Support strategic initiatives led by departments under the CMO, including Marketing, Media/Digital, Creative, Membership, Events, and Research.
- Assist with planning and execution of executive events and engagements as needed.
- Coordinate travel, logistics, and materials for high-profile meetings.
- Improve workflows to increase efficiency across executive operations.
- Maintain tracking systems, documents, and records.
- Complete expense reports and support vendor coordination.
Benefits
- PTO bank covering personal, sick, and vacation time.
- Up to 12 paid company holidays, plus an extended Winter Break.
- One front-loaded floating holiday per year.
- Premium medical, dental, and vision plans, plus an HRA.
- Retirement savings plan.
- Professional development opportunities.
- Cell phone credit to subsidize a phone plan.
- Monthly commuter allowance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
