Executive Assistant to the CMO & CRO

TaxGPT Inc.•US - Remote,

2d•$75,000 - $95,000•Remote

About The Position

TaxGPT is seeking an operationally minded Executive Assistant to support its Chief Marketing Officer and Chief Revenue Officer. This shared role helps keep two busy executives organized, focused, and moving forward by taking direction, guardrails, and timelines and executing on them. The position is remote within the U.S., with Eastern or Central time zones preferred, and is full-time. The Executive Assistant will manage executive operations and prioritization, including inbox management and triaging requests; protect executive time through complex calendar and travel management; prepare meetings and ensure follow-through; support communications and executive materials; help maintain reports and coordinate work across teams; and handle relationship and administrative details such as meetings, interviews, expenses, and vendor invoices. The role calls for discretion, sound judgment, clear communication, attention to detail, and the ability to balance competing priorities in a fast-paced, high-growth startup environment. TaxGPT describes itself as a Silicon Valley-based company developing AI-powered solutions for tax management. The compensation range is $75,000–$95,000 annually. The company states that it is committed to diversity, inclusion, and equal employment opportunities.

Requirements

At least 4 years of experience as an Executive Assistant, including direct support of C-suite or senior executives.
Experience supporting more than one executive at the same time.
Excellent written and verbal communication skills.
Proven ability to manage complex calendars, inboxes, and travel across time zones.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Proficiency with Google Workspace and comfort learning new tools quickly.
Experience working remotely with distributed teams.

Nice To Haves

Experience in a high-growth B2B startup environment.
Hands-on experience with Confluence and Jira.
Experience supporting marketing or sales leaders.
Experience pulling data and helping build recurring reports.
Background in the tax, accounting, or financial services industry.
Familiarity with Slack, HubSpot, or similar collaboration and CRM tools.
Experience using AI tools to streamline administrative work.

Responsibilities

Act as the operational partner to the CMO and CRO, executing on direction, guardrails, and timelines.
Manage both executives’ inboxes, triage inbound requests, and balance competing priorities.
Manage complex calendars and protect time for focused work, as well as book and manage travel.
Prepare briefing documents and agendas for important meetings, take notes in key meetings, and follow up with team members on assigned action items.
Draft routine correspondence and internal announcements for executive review.
Help prepare presentation materials, including monthly updates, quarterly performance reviews, and sections of board decks.
Help build regular reports and manage work in Confluence and Jira.
Coordinate cross-team initiatives and keep information flowing across teams.
Coordinate customer, prospect, and partner meetings and manage relationship touchpoints.
Schedule interviews and process expenses and vendor invoices.